Salary Awards – Application instructions

Before you begin

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You should only have one ResearchNet account. If you have already accessed ResearchNet, do not register for a new account.

General Application Process

  • Applications must be prepared, finalized and submitted by applicants using ResearchNet.
  • Any other information that exceed the character limits, or is not required, will be removed from the application prior to peer review.
  • Applicants must preview all components of their application to ensure its completeness.
  • Applications must be submitted prior to the deadline posted on ResearchNet. CIHR cannot legally accept an application until the "Consent and Submit Application" section is completed on ResearchNet.
  • This document provides general instructions, but does not necessarily represent an exhaustive list of all information required to ensure completeness.
  • If you are experiencing technical difficulties with your ResearchNet account, or if you have any questions or difficulties in completing the CIHR specific content on ResearchNet, contact us between 8:00 a.m. to 4:30 p.m. Eastern Time:

    support@cihr-irsc.gc.ca
    1-888-603-4178
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Tasks required for completing a Salary Award application:

A. Complete the Common CV

CIHR Nominated Principal Applicants and their supervisor(s) must choose an Academic CV template. Common CVs are required regardless of the citizenship of the applicant and supervisors. To produce a Common CV:

  1. Log in to the Common CV website and "Login".
  2. Under "CV", select "Funding", then select CIHR from the dropdown and click "Next". Select the appropriate CV type (CIHR Academic) then click "Next".
  3. Enter all the relevant and necessary data and click on "Done". A validation will automatically be performed and errors will be displayed, if any. The validation rules follow the requirements set specifically by CIHR.
  4. Review the CV data online and via a preview of the PDF.
  5. When satisfied, click on "Submit".
  6. Record the confirmation number that is displayed with the status message (which can also be found under the "History" tab and at the top right corner of the CV PDF).
  7. Enter the recorded confirmation number under the "Identify Participants/Supervisors" section on ResearchNet.
  8. If changes are required to your Common CV for a certain application after its submission, applicants and/or their supervisor(s) must repeat the steps above and record the new confirmation number.

Note: During peak periods, there can be a delay between the time that you submit the CV and when ResearchNet is able to validate it. It is highly recommended that you submit your CV well in advance of the competition deadline.

Important Common CV information required for the Salary Award funding opportunities

In addition to the instructions in the CCV, here are additional instructions, specific to this funding opportunity, for sections that align with the adjudication criteria. It provides important information to reviewers for the adjudication of each application. Do not feel obligated to complete every CCV field. The numerous fields are simply meant to capture information from different fields of research and for various funding opportunities. The applicant can also provide additional CV information that could not be captured in the Common CV in the Complete Application task.

a) Section entitled "Education", Sub-Section entitled "Degrees"

  • Every degree (Bachelor, Masters and PhD) must be recorded in the CCV whether they are complete or in progress. In addition, the following information must be entered in the applicant’s CCV for eligibility purposes:
    • Degree Type
    • Degree Name
    • Specialization
    • Organization
    • Degree Status
    • Degree Start Date (YYYY/MM)
    • Degree Received Date / Degree Expected Date (YYYY/MM) (if applicable)
    • Supervisor (if applicable)

b) Section entitled "Employment", Sub-Section entitled "Leaves of Absence and Impact on Research"

  • Enter interruptions or situations that could explain delays in training and research (e.g., childrearing, illness, health-related family responsibilities, patent approval, engagement in post-degree non-research related clinical training (residency), environmental factors, etc.
  • If there are none, leave this section blank.

c) Section entitled "Activities"

  • The activities and contributions defined in this section should include both academic and non-academic achievements, and their impacts;
  • Only entries with dates within the past 5 years may be submitted;
  • If there are none, leave this section blank.

d) Section entitled "Contributions"

  • Conference poster presentations should be listed under “Presentations”. If the abstract was published in a conference journal, it should also be listed under the sub-section entitled “Conference Publications” found under the “Publications” section;
  • Only entries with dates within the past 5 years may be submitted;
  • If there are none, leave this section blank.

e) Section entitled "Publications"

  • Applicants should list all publications with dates within the past 5 years;
  • If there are none, leave this section blank.
  • See section below, entitled "Attach Participant Documents" for additional instructions related to publications.

f) Section entitled "Intellectual Property"

  • This section should include details for patents and intellectual property rights for technology transfer, products and services. Do not include publications in this section. Descriptions might include the title, patents or intellectual property rights number and date, country(ies) of issue, the name of the inventors, as well as relevance or impact of the stated item;
  • No entry limits;
  • If there are none, leave this section blank.

B. Complete the Salary Award ResearchNet application

Task 1. Identify Participants

  1. Identify, at a minimum, a Nominated Principal Applicant. Consult the funding opportunity and the Individual Eligibility Requirements on the CIHR website for more information.
    • This section collects information on the Nominated Principal Applicant:
      • CIHR PIN;
      • CCV Confirmation Number;
      • Contact information which will serve CIHR to communicate with the applicant if needed.
  2. If applicable, Salary Award applications must list co-applicants as collaborators on any related grant application. A Common CV confirmation number from collaborators will not be requested by this task once the applicant indicates each name as "Collaborator".
Subtask: Attachments

Publications List

The attachment must adhere to the guidelines for attachments on the Acceptable Application Formats and Attachments. Before preparing your application, please carefully review these instructions.

The document must be in PDF format. The total size of the attached document cannot exceed 30 MB. (Max. 2 pages).

  • The applicant can provide additional CV information that could not be captured in the Common CV.
  • Applicants must, for each multi-authored publication relevant to this application, define their role in the publication and indicate their percent contribution to the team effort.
  • Candidates should, for multi-authored publications, underline the names of trainees whose work they supervised.
  • Applicants are invited to comment on environmental factors that affected their capacity to publish and to add any other contributions/activities that cannot be captured in the CCV.

Task 2. Identify Sponsors

  • This task collects information on the sponsors/references whose letters accompany your research application.
  • Please refer to the "How to Apply" section of the Funding Opportunity for more specific information.

Task 3. Enter Proposal Information

This section collects information related to the research project of applicants.

Overview

Title

Your Project Title is the way that CIHR identifies your research project. For this reason you cannot edit your Project Title.

Lay Title

Provide a title for your project that is in a language clear to members of the general public. Lay titles are used by CIHR to inform the public and Parliament about the valuable research supported through public funds.

Lay Abstract

Describe your project in a way that is accessible to a lay audience. Be sure to indicate how your proposed research can improve personal health, the health of populations and/or the health delivery system. This information is used by CIHR to inform the public and Parliament about the valuable research supported through public funds.

Details

Institution

This is the Institution that will administer the funds for your project. Consult the Institutional Eligibility Requirements on the CIHR website for more information.

Certification Requirements

If you are awarded a grant, the necessary certification requirements must be met in accordance with policies on ethical conduct of research. Relevant policies:

Is this a clinical trial?

Indicate if this application includes a clinical trial. For more information regarding clinical trials, please refer to the policy on trials.

Does this Application Contain a Randomized Controlled Trial?

Indicate if this application includes a randomized controlled trial. Refer to the funding opportunity on specific requirements for randomized controlled trials for the program to which you are applying.

In order to carry out the proposed research in this application, is an exemption from Health Canada under Section 56 of the Controlled Drugs and Substances Act required?

Indicate if your proposed research is such that an exemption from Health Canada under Section 56 of the Controlled Drugs and Substances Act (CDSA) will be required. Consult the Department of Justice website for details regarding Section 56 of the CDSA and the Health Canada website for details regarding obtaining an exemption under Section 56 of the CDSA.

Does this application propose research involving Aboriginal people?

Indicate if your application proposes research involving Aboriginal people. This information will be used for statistical purposes only. Any questions or comments may be sent to the Aboriginal Ethics Guidelines mailbox at aeg-lda@cihr-irsc.gc.ca. Applicants, whose proposed research will involve Aboriginal People, please consult Ethics of Health Research Involving First Nations, Inuit and Métis People.

Are sex (biological) considerations taken into account in this study?

Indicate if sex (biological) considerations are taken into account in this study. For a guide to sex and gender based analysis, please consult the CIHR website.

Are gender (socio-cultural) considerations taken into account in this study?

Indicate if gender (socio-cultural) considerations are taken into account in this study. For a guide to sex and gender based analysis, please consult the CIHR website.

If YES, please describe how sex and/or gender considerations will be considered in your research design (limit of 2000 characters).

If NO, please explain why sex and/or gender are not applicable in your research design (limit of 2000 characters).

Containment Level

Definitions of Levels may be found in the PHAC laboratory biosafety guidelines.

Environmental Impact

CIHR must review proposals for potential impacts on the environment in accordance with the Canadian Environmental Assessment Act.

Descriptors

Descriptors

Provide keywords to describe your research project, the techniques and the methodologies it will employ, and the areas of interest.

Areas of Research

Select the areas of research that best describe your proposal from the list provided.

Classification

Select the classifications that best describe your proposal from the list provided.

Themes

Select a primary theme classification. Indicate additional theme classifications only if the substance of the application significantly overlaps more than one theme. Consult the Definition of the four CIHR Themes on the CIHR website for more information. This information will be used, along with other elements of the application, to assign your application to the most appropriate Peer Review committee.

Suggested Institutes

Select a primary CIHR Institute whose research mandate is related to this application's research area(s) and objective(s). Additional Institutes should only be selected if the substance of this grant application significantly overlaps with the research mandate of more than one Institute.

Attachments

All attachments must adhere to the guidelines for attachments on the Acceptable Application Formats and Attachments.

1) Research Proposal

The Research Proposal should stand alone (i.e. it should contain all the information required to support your research plan and should contain a complete description of your project). Limit to 13 pages

The Research Proposal should be text only and is limited to the number of pages as outlined by the Funding Opportunity. Title pages and table of contents at the beginning of the proposal will count towards the total pages allowed.

Attach any references, tables, charts, figures and photographs as the Research Proposal Appendix. The appendix is not included in the page restriction. Be sure to label your figures.

In the research proposal you must explain:

  1. What you want to do (central hypothesis, research question, specific objectives)
  2. Why this is a reasonable thing to do (review of previous work done on the subject matter, rationale)
  3. Why this is important (new knowledge to be obtained, improvements to health which will result)
  4. How you are going to do it (work plan, timelines, detailed descriptions of methods, analysis and discussion/interpretation of results, pitfalls, ways around the pitfalls, alternatives)
  5. Why you should do it (relevant prior experience and skills, collaborators for technical gaps, preliminary data showing feasibility)
  6. What you and any other collaborator will do (description of roles)

Legends should be succinct and should not contain detailed information pertaining to methods.

2) Research Proposal Appendix (see drop-down menu)

Appendices may include items such as, references, tables, charts, figures, photographs, questionnaires, RCT methods, and consent forms.

Notes: For the purpose of peer review, the research proposal should not depend on information in the Research Proposal appendix, other than references, tables, charts, figures and photographs, which are not included in the page limit of the research proposal. Reviewers are under no obligation to read the Research Proposal appendix other than to read references, tables, charts, figures and photographs.

3) Summary of Progress

Do not include references, tables, charts, figures or photographs.

Summarize previous work relevant to this application. This may include a description of the research undertaken as a trainee, and, if applicable, as an independent investigator. In addition, candidates should address here their research relationship with previous supervisor(s) (limit to one page).

For renewal applicants, summarize the progress accomplished under the current award.

4) 5-Year Research Plan

Attach up to five pages, labeled "5 Year Research Plan". Attach a clear, concise description of:

  • the career plan of the candidate;
  • how the project described in the Research Proposal section of the application fits within the candidate's research plan;
  • how the candidate expects to achieve the above-proposed plan;
  • how the application will ultimately contribute to improved health outcomes for Canadians; and
  • how the proposed research addresses the translational research objectives of CIHR.

5) Appendix 2A

To be completed and signed by the Head of Department.

i. Other Responsibilities of the Candidate (Appendix 2A - Part 1)

On a separate page (limit of one page), indicate the nature and the extent (hours per year and percentage of time) of non-research activities in which the candidate would be required to engage as follows:

  • Teaching (excluding graduate student supervision)
  • Clinical work
  • Administrative duties
  • Corporate involvement (involvement on boards or advisory committees)

ii. Research Associations (Appendix 2A - Part 2)

On a separate page (limit to one page), indicate the colleagues and research programs the candidate would be associated with and the nature of this association emphasizing the potential contributions of the candidate.

iii. Commitment of the Nominating Institution (Appendix 2A - Part 3)

CIHR expects that the nominating institution will offer successful candidates a full-time faculty, or equivalent position as an independent investigator. On a separate page (limit to one page), indicate clearly the research buildings and facilities available to the candidate, as well as any startup funds to be given. In addition, describe the institution's commitment to protect the candidate's research time. The institution must commit to protecting a minimum of 75% of the candidate's time for research for the duration of the award.

6) Response to Previous Reviews (see drop-down menu)

If you are resubmitting an unsuccessful application, you may respond to previous reviewer's comments. Your response should not require reference to any other document, because reviewers will not have access to previous application information (limit to two pages).

Task 4. Complete Summary of Research Proposal

The research project summary is among the most important parts of the application. Make sure that it provides a concise account of the subject matter, an overview of each part of the research plan, specific project aims and the methodology. The summary should reflect the significance of the project. Maximum 3500 characters (1 page), including references.

Task 5. Attach Other Application Materials

This task collects additional material you wish to include with your application package. All documents must be in PDF format. When uploading a document or multiple documents simultaneously, the total size of the attached document(s) cannot exceed 30 Mb.

You may attach:

  • Letters from Collaborators who are expected to make a significant contribution, confirming their willingness to participate in the manner indicated.
  • If applicable, letters from any co-applicants listed on the grant application that is connected to the Salary Award application. The letter should briefly explain the co-applicant's role in the research proposed.
  • Questionnaires and consent forms, if applicable.
  • Up to five accepted publications relevant to your research plan. All are acceptable but if the publication is in press or under revision it must be noted in the document by the applicant.
  • For applications in partnership with an Rx&D member company or other industry partner: Partner letter (refer to the specific Funding Opportunity for more details on what to include in the Partner letter).

Dean of Faculty/Research Director Letter

For New Investigator Salary applicants, you MUST attach the letter from the Dean of Faculty or Research Director, and it should include:

  1. Institutional support of an appointment or pending appointment for the candidate.
  2. A commitment to protect a minimum of 75% of the candidate's time for research for the duration of the award.

Task 6. Complete Peer Review Administration Information (if applicable)

This task collects information used for the purpose of peer review administration.

Suggested External Reviewers
Suggest Canadian and/or foreign reviewers that you feel have the expertise to review your application. CIHR reserves the right to make the final selection of external reviewers. You should not suggest reviewers in conflict of interest. Consult the conflict of interest guidelines on the CIHR website for more information.

Reviewers to Exclude
Provide the names of individuals that you feel cannot provide an objective review of your application.

Future Committee Member Nominations
Nominate individuals that you feel would be an attribute to a particular peer review committee.

Future Committee Member Nomination/Proposed Committee
For more information consult the Peer Review Committees and Mandates on the CIHR website.

Task 7. Apply to Priority Announcements / Funding Pools (if applicable)

Priority Announcements/Funding Pools on CIHR's core competitions offer additional sources of funding for highly rated applications that are relevant to specific CIHR research priority areas or mandates.

They are listed on the CIHR website throughout the year together with CIHR's other current funding opportunities. For requirements on individual Priority Announcements/Funding Pools, verify the "How to Apply" section of each of these on the funding opportunities page. This section will indicate if relevance information is required at the application stage.

To apply for funding through a Priority Announcement/Funding Pool, select the Priority Announcement/Funding Pool title from the list and the Relevant Research Area(s) addressed by the proposal, then press save. If a relevance form is required, a text box to be completed should appear.

Task 8. Print/Upload Signature Pages

  1. Print the signature page PDF file which is found on ResearchNet.
  2. Obtain all required signatures.
  3. For applications that require partner signatures, signatures are captured in the Partnership Details PDF. The Partnership Details PDF will be automatically created once the Identify Application Partners task is completed on ResearchNet and must then be uploaded using the Manage Attachments subtask.
  4. Scan and upload the signed signature pages in the Print/Upload Signature Pages task in ResearchNet prior to submitting your application.

Task 9. Preview

Review all components of the application. If a section is incomplete, the missing information must be provided to successfully submit the application.

The applicant is responsible for ensuring that information provided is complete and conform to application requirements. ResearchNet does not validate the content of the uploaded document(s).

Note: Applicants cannot preview their Common CV information through ResearchNet. They must verify the information directly on the CCV portal.

Task 10. Consent and Submit

Applicants must review the terms listed and respond to the questions regarding consent in order to submit their application.

Applicants must click Submit to CIHR to send their application to CIHR. It is highly recommended that applicants submit their application well ahead of the CIHR deadline. If this section has been performed correctly, applicants will be sent a confirmation email. No further confirmation is provided.