Travel Information for Peer Review Committee Members

All CIHR-related travel is governed by the provisions of the Treasury Board (TB) Travel Directive.

The CIHR Travel Policy ensures fair treatment of those traveling on government business. The provisions contained in this policy are mandatory and provide for the reimbursement of reasonable expenses incurred while traveling on government business.

For more information, please see the CIHR Travel Policy.

Transportation

CIHR has an agreement with MKI Travel and Conference Management.

MKI Travel and Conference Management offers:

  • Centralized toll-free reservations
  • Overseas collect-call reservations
  • Advanced seat selection
  • Frequent flyer credits
  • Insurance
  • Direct billing to CIHR

PRC members make their own transportation arrangements; it is recommended that all air and rail transportation be booked through MKI.

For more information about MKI, please see the MKI Travel and Conference Management attachment of your acceptance confirmation letter.

Hotels

CIHR holds its PRC meetings at hotels in downtown Ottawa. CIHR staff makes hotel reservations for all PRC members. If you have any special needs, please contact the Peer Review Recruitment Coordinator responsible for your committee, as indicated on your acceptance confirmation letter.

The hotels at which the PRC meetings are held offer:

  • Rooms guaranteed for late arrivals
  • Complimentary (or at CIHR expense) Internet access in guest rooms
  • Complimentary (or at CIHR expense) access to fitness facilities
  • Direct billing to CIHR

Travel Expense Reimbursements

To limit administrative costs, a flat-rate travel allowance is available to each Peer Review Committee (PRC) member; if you do not receive a travel allowance, you must submit a travel expense reimbursement claim form.

For general information about travel expense reimbursement, please see CIHR Travel Expenses Reimbursement Guidelines.

For specific information about travel allowances, please contact CIHR Financial Operations:

Telephone:

  • 613-941-0813
  • 613-952-5217

Fax: 613-954-1800

Email: