Other Training Awards – Application Instructions

Before you begin

Applicants and their supervisor(s) must ensure they have the following:

Applicants and their supervisor(s) should each only have one ResearchNet account. If ResearchNet was accessed in the past, do not register for a new account.

General Application Process

  1. In ResearchNet, complete all tasks listed for the funding opportunity following the on-screen instructions in one of the official languages.
  2. Any information that exceeds the character limits, or is not required, will be removed from the application prior to peer review.
  3. Review the funding opportunity How to Apply section under the subsection "Specific Instructions" and provide the additional information requested.
  4. Determine what signatures are needed for each part of the application. See the funding opportunity, and the Meaning of Signatures in the Grants and Awards Guide.
  5. Print the Signature pages, found in ResearchNet, needed for the funding opportunity.
  6. Offline, obtain signatures for all signature pages, and for any other material needing signatures.
  7. Scan the signature pages.
  8. Upload the signed signature pages to ResearchNet as part of the submission before the application deadline date.
  9. Preview all components of the application in ResearchNet using the "Preview" task to ensure that the application is complete.
  10. Submit the completed electronic application to CIHR through ResearchNet.
    Note: CIHR cannot legally accept an application until the "Consent and Submit" task is completed on ResearchNet.
  11. This document provides general instructions, but does not necessarily represent an exhaustive list of all information required to complete an application.

For technical help, contact us Monday to Friday, 7:00 a.m. to 5:00 p.m. ET and until 8 p.m. ET on deadline days.

support@cihr-irsc.gc.ca
1-888-603-4178
613-954-1968

For more information about these application instructions, email the Program Delivery Coordinator of the funding opportunity you are applying for.

Tasks required for completing an Other Training Award application:

A. Complete the Common CV

Nominated Principal Applicants and their supervisor(s) (if applicable) must choose an Academic CV. Common CVs (CCV) are required regardless of the citizenship of the applicant and supervisors. To produce a Common CV:

  1. Go to the Common CV website and "Login".
  2. Under "CV", select "Funding", then select CIHR from the dropdown and click "Next". Select the appropriate CV type (CIHR Academic) then click "Next".
  3. Enter all the relevant and necessary data and click on "Done". A validation will automatically be performed and errors, if any, will be displayed. The validation rules are specific to CIHR and the selected CV type.
  4. Review the CV data online via a preview of the PDF.
  5. When satisfied, click on "Submit".
  6. Record the confirmation number that is displayed with the status message (which can also be found under the "History" tab and on the first page of the CV PDF).
  7. Enter the recorded confirmation number under the "Identify Participants" section on ResearchNet.
  8. If changes are required to the Common CV for a certain application after its submission, applicants and/or supervisor(s) must repeat the steps above and record the new confirmation number.

Note: During peak periods, there can be a delay between the submission time of the CV and when ResearchNet is able to validate it. It is highly recommended that the CV be submitted well in advance of the competition deadline.

Important Common CV information required

In addition to the instructions in the CCV, here are additional instructions that should be submitted as it may provide important information to reviewers for the adjudication of each application. Do not feel obligated to complete every CCV field. The numerous fields are simply meant to capture information from different fields of research and for various funding opportunities. The applicant can also provide additional CV information that could not be captured in the Common CV in the task "Identify Participants - Subtask: Attachments".

  1. Section entitled "Education", Sub-Section entitled "Degrees"
    • Every degree (Bachelor, Masters and PhD) must be recorded in the CCV whether they are complete or in progress. In addition, the following information must be entered in the applicant’s CCV for eligibility purposes:
      • Degree Type
      • Degree Name
      • Specialization
      • Organization
      • Degree Status
      • Degree Start Date (YYYY/MM)
      • Degree Received Date / Degree Expected Date (YYYY/MM) (if applicable)
      • Supervisor(s) (if applicable)
      Note: Applicants who have transferred to their PhD without completing their Master’s studies should still record their Master’s studies distinctively, using the following information:
      • Enter "In Progress" as the Degree Status
      • To the question "Transferred to PhD without completing Masters?" respond "Yes".
  2. Section entitled "Recognitions"
    • Indicate any recognition received, including honors, distinctions, prizes, awards and citations. For further details regarding recognitions, click on the "?" next to the Recognitions section title.
  3. Section entitled "Employment", Sub-Section entitled "Leaves of Absence and Impact on Research"
    • Describe any special considerations that have had an effect on your performance or productivity. Include any considerations that may have resulted in delays in disseminating your research results, such as health problems, family responsibilities, disabilities or other circumstances (for example, the time necessary to complete a monograph, file a patent, or commercialize an industrial process or product). Explain any gaps in the chronology of your experience.
    • If there are none, leave this section blank.
  4. Section entitled "Activities"
    • The activities and contributions defined in this section should include both academic and non-academic achievements, and their impacts.
    • Only entries with dates within the past 5 years may be submitted.
    • If there are none, leave this section blank.
    Note: The supervisor(s) should add to their CV activities that will best serve the applicant's application.
  5. Section entitled "Contributions"
    • Presentations:
      • Conference poster presentations should be listed under "Presentations". If the abstract was published in a conference journal, it should be listed under the sub-section entitled "Conference Publications" found under the "Publications" section;
      • Only entries with dates within the past 5 years may be submitted;
      • If there are none, leave this section blank.
    • Publications:
      • Applicants should list all publications with dates within the past 5 years;
      • If there are none, leave this section blank.
    • Intellectual Property:
      • This section should include details for patents and intellectual property rights for technology transfer, products and services. Do not include publications in this section. Descriptions might include the title, patents or intellectual property rights number and date, country(ies) of issue, the name of the inventors, as well as relevance or impact of the stated item;
      • No entry limits;
      • If there are none, leave this section blank.
    Note: The supervisor(s) should add to their CV contributions that will best serve the applicant's application.

B. Complete the Other Training Award ResearchNet application

Task 1: Identify Participants

  1. Identify, at a minimum, a Nominated Principal Applicant (and a Primary Supervisor if applicable). Consult the funding opportunity and the Individual Eligibility Requirements on the CIHR website for more information.
  2. It is the Nominated Principal Applicant's responsibility to obtain their supervisor(s)' Common CV Confirmation Number and enter it in this section.
  3. This section collects information on:
    • The Nominated Principal Applicant:
      • CIHR PIN;
      • CCV Confirmation Number;
      • Contact information which will serve CIHR to communicate with the applicant if needed;
      • Degrees Held.
    • The Primary Supervisor (and Supervisor, if applicable):
      • CIHR PIN;
      • CCV Confirmation Number;
      • Contact information which will allow CIHR to communicate with the supervisor(s) if needed.
Subtask: Attachments

All attachments must adhere to the guidelines for attachments on the Acceptable Application Formats and Attachments. Before preparing your proposal, please carefully review these instructions.

All documents must be in PDF format. The total size of the attached document(s) cannot exceed 30 MB.

Publications List
  • Maximum 2 pages are permitted. Any additional pages will be removed without being considered.
  • Applicants must, for each multi-authored publication relevant to this application, define their role in the publication and indicate their percent contribution to the team effort.
  • Applicants should, for multi-authored publications, underline the names of trainees whose work they supervised.
  • Applicants are invited to comment on environmental factors that affected their capacity to publish and to add any other contributions/activities that cannot be captured in the CCV.
Proof of Citizenship or Permanent Residence (if applicable)

The applicant must attach his/her proof of Canadian Citizenship or Permanent Resident document (if applicable).

The following are the acceptable forms of proof:

  • Certificate of Canadian Citizenship;
  • Birth Certificate/ copy of an act issued by the proper provincial government authority;
  • Valid Passport;
  • Permanent Resident Card;
  • Form IMM 1000;
  • Form IMM 5292;
  • Valid Indian Status Card.

Task 2: Identify Sponsors

This task collects information on the sponsors whose letters of support accompany your application (Note: This task may not be a requirement for the funding opportunity you are applying for).

  • Applicants must enter the sponsors’ names within their application and press on "Click and Send Sponsor Request". Sponsors will then receive two emails:
    • The first email is to notify them of a request to complete a sponsor assessment.
    • The second email provides clear instructions and the deadline for submitting the form. The link they need to access in order to complete and submit the electronic form, is also included in this email.
  • The assessment form must be completed and submitted online by the sponsors 48 hours prior to the competition deadline and be written in either English or French. Once an assessment is submitted, it will automatically be attached to the application.
  • Applicants do not have access to the content of the assessment submitted by sponsors. However, applicants may follow the status of the assessment directly under this section. It is the applicant's responsibility to follow up with sponsors to ensure the assessments are submitted prior to the deadline date and therefore ensure the application completeness.

Task 3: Enter Degree Information (if applicable)

This task collects information on any Degrees, Qualifications, Certificates and/or Licenses in progress as well as Degrees for which support is being requested.

Indicate if there is a degree in progress. You must specify at least one degree for which support is being requested to complete this task.

Task 4: Enter Proposal Information

This task collects information related to your research/training/dissemination proposal.

Note: Refer to the specific funding opportunity as it may require specific information to be provided instead for this task.

Overview
Title

The Project Title is mandatory and cannot be edited after your application is submitted. The Project Title is used by CIHR to identify your project. See the "How to Apply" section of the funding opportunity for guidelines on how to name your project.

Lay Title

Provide a title for your project that is in a language clear to members of the general public. Lay titles are used by CIHR to inform the public and Parliament about the valuable research supported through public funds.

Lay Abstract

Describe your project in a way that is accessible to a lay audience. Be sure to indicate how your proposed research/training/dissemination can improve personal health, the health of populations and/or the health delivery system. This information is used by CIHR to inform the public and Parliament about the valuable research supported through public funds.

Details
Institution

Select the institution that will administer the funds for your project. Consult the Institutional Eligibility Requirements on the CIHR website for more information.

Certification Requirements

If you are offered an award, the necessary certification requirements must be met in accordance with policies on ethical conduct of research. Relevant policies:

Note: Not all funding opportunities include or allow trials. The Clinical Trial and Randomized Controlled Trial questions below may or may not appear on your application - consult the funding opportunity for information regarding these questions. For further information on the trials policy, refer to the TCPS 2-2nd edition of Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans.

Is this a clinical trial?
Indicate if this application includes a clinical trial. For more information regarding clinical trials, please refer to the policy on trials.

Does this Application Contain a Randomized Controlled Trial?
Indicate if this application includes a randomized controlled trial. Refer to the funding opportunity on specific requirements for randomized controlled trials for the program to which you are applying.

In order to carry out the proposed research in this application, is an exemption from Health Canada under Section 56 of the Controlled Drugs and Substances Act required? (Trainees are exempt and should answer No)
Indicate if your proposed research is such that an exemption from Health Canada under Section 56 of the Controlled Drugs and Substances Act (CDSA) will be required. Consult the Department of Justice website for details regarding Section 56 of the CDSA and the Health Canada website for details regarding obtaining an exemption under Section 56 of the CDSA. Trainees are exempt and should answer "No".

Does this application propose research involving Aboriginal people?
Indicate if your application proposes research involving Aboriginal people. This information will be used for statistical purposes only. Any questions or comments may be sent to the Aboriginal Ethics Guidelines mailbox at aeg-lda@cihr-irsc.gc.ca.

Are sex (biological) considerations taken into account in this study?
Indicate if sex (biological) considerations are taken into account in this study. For a guide to sex and gender based analysis, please consult the CIHR website.

Are gender (socio-cultural) considerations taken into account in this study?
Indicate if gender (socio-cultural) considerations are taken into account in this study. For a guide to sex and gender based analysis, please consult the CIHR website.

If yes, please describe how sex and/or gender considerations will be considered in your research design (limit of 2000 characters).

If no, please explain why sex and/or gender are not applicable in your research design (limit of 2000 characters).

Aboriginal People

Applicants whose proposed research will involve Aboriginal People, please consult Ethics of Health Research Involving First Nations, Inuit and Métis People.

Percentage of Time Spent on Different Activities

Indicate the percentage of time to be spent on different activities. Awardees are expected to spend at least 75% of their time in research training (Research + Course work).

Descriptors
Descriptors

Provide keywords to describe your research project, the techniques and the methodologies it will employ, and areas of interest.

Areas of Research

Select the areas of research/training/dissemination that best describe your proposal from the list provided.

Classification

Select the classifications that best describe your proposal from the list provided.

Themes

Select a primary theme classification. Indicate additional theme classifications only if the substance of the award application significantly overlaps more than one theme. Consult the definition of the four CIHR Themes on the CIHR website for more information.

Suggested Institutes

Select a primary CIHR Institute whose research mandate is related to this application's research area(s) and objective(s). Additional Institutes should only be selected if the substance of this award application significantly overlaps with the research mandate of more than one Institute.

Attachments

All attachments must adhere to the guidelines for attachments on the Acceptable Application Formats and Attachments.

Note: The list below is an entire list of attachments that may be required. The attachments that appear on ResearchNet for the Funding Opportunity to which you are applying are the only attachments required for that Funding Opportunity. Some attachments may not be required for all applications.

Research Proposal

Summarize your research/training/dissemination proposal.

Training Expectations
  • Applicants must describe how the training they expect to acquire will contribute to their productivity and to the research goals they hope to achieve.
  • Applicants must indicate why they decided upon the proposed training location and what they expect to learn from the training experience.
  • Maximum 7000 characters (2 pages).

Note: refer to the Funding Opportunity you are applying for to find out if required and/or if more specific instructions to be followed are being provided.

Research Proposal Summary
  • The summary should be completed in collaboration with the proposed supervisor(s).
  • The summary should be written in general scientific language, which is an important skill to acquire for future success in the research environment as applications are being reviewed by multi-disciplinary committees.
  • Include the specific hypothesis of the research and describe the applicant's role on the project.
  • The summary is among the most important parts of the application. Make sure that it provides a concise account of the subject matter, an overview of each part of the research plan, specific project aims and the methodology. The summary should reflect the significance of the project.
  • Maximum 3500 characters (1 page), including references.

Note: refer to the Funding Opportunity you are applying for to find out if required and/or if more specific instructions to be followed are being provided.

Research Proposal Appendix

Appendices may include items such as, references, tables, charts, figures, photographs, questionnaires, RCT methods, and consent forms.

Notes: For the purpose of peer review, the research proposal should not depend on information in the Research Proposal appendix, other than references, tables, charts, figures and photographs, which are not included in the page limit of the research proposal. Reviewers are under no obligation to read the Research Proposal appendix other than to read references, tables, charts, figures and photographs.

Task 5: Enter Space, Facilities and Personnel Support (if applicable)

This task describes the space, facilities and personnel support that is available to the applicant.

Task 6: Enter Foreign Training Environment Rationale (if applicable)

This task provides the rationale for training outside of Canada.

Task 7: Attach Other Application Materials

Upload any other application materials that are required with your application package. All documents must be in PDF format. Please refer to the "How to Apply" section of the Funding Opportunity for more specific information.

Examples of documents to be provided:

  • Letters of support
  • Official transcripts

Requirements for submission of Official Transcripts (if required): CIHR considers transcripts issued by the Registrar's Office to the student to be official transcripts. Opening the envelope to scan the transcript will not render it unofficial for CIHR's purposes. Transcripts printed from the applicant's personal university account are not considered to be official.

Official transcripts of the applicant's complete academic record to date are required. Certified true copies will only be accepted from institutions outside North America (translated into either English or French). A certified true copy is defined as a copy of the original document that has been certified to be a true copy of the original document by a commissioner of oath such as a notary or lawyer. The copy must bear the original signature and stamp of the official authority.

The required official transcripts must be provided by scanning both sides of each page (ensuring that the transcript text is horizontal) and uploading them in order from least recent to most recent as a single .pdf document not to exceed 30 MB under "Transcripts" in the "Attach Other Application Materials" task. After scanning and uploading your transcript(s), please retain the original, paper copy since you may be asked to provide these to CIHR for verification purposes at any point in the process.

Task 8: Apply to Priority Announcements / Funding Pools (if applicable)

Priority Announcements/Funding Pools on CIHR's core competitions offer additional sources of funding for highly rated applications that are relevant to specific CIHR research priority areas or mandates.

Priority Announcements/Funding Pools are listed on the CIHR website throughout the year together with CIHR's other current funding opportunities. For requirements on individual Priority Announcements/Funding Pools, verify the "How to Apply" section of each Priority Announcement/Funding Pool on the Funding Opportunities page. This section will indicate if relevance information is required at the application stage.

To apply for funding through a Priority Announcement/Funding Pool, select the Priority Announcement/Funding Pool title from the list on ResearchNet and the Relevant Research Area(s) addressed by your proposal, then press save. If a relevance form is required, a text box should appear. Complete the text box and press save again.

Task 9: Confirm Documents Sent (if applicable)

If applicable, the documents listed in the "How to Apply" section of the funding opportunity must be sent to CIHR courier-stamped by the deadline date for your application to be considered complete.

  • If not scanned and attached under "Transcripts" in the "Attach Other Application Materials", please provide official transcripts;
  • Letters of support.

Please refer to the "How to Apply" section of the Funding Opportunity for specific information.

Task 10: Print/Upload Signature Pages

  1. Print the signature page PDF file from ResearchNet.
  2. Obtain all required signatures.
  3. Scan and upload all required signed signature pages in the Print/Upload Signature Pages task in ResearchNet prior to submitting your application.

Task 11: Preview

Review all components of your application. If a task is incomplete, you must provide the missing information to successfully submit your application.

The applicant is responsible to ensure that documents are uploaded within the appropriate sections of the application and that they are complete and conform to application requirements. ResearchNet does not validate the content of the uploaded document(s).

Note: Applicants cannot preview their Common CV information through ResearchNet. They must verify the information directly on the CCV portal.

Task 12: Consent and Submit

Applicants must review the terms listed and respond to the questions regarding consent in order to submit their application.

Applicants must click Submit to CIHR to send their application to CIHR.

It is highly recommended that applicants submit their application well ahead of the CIHR deadline. If this task has been performed correctly, a confirmation email will be sent. No further confirmation is provided.

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