IGH Gender, Sex and Health Trainee KT Supplement (2014/2015)

Timeline and Funding

  • Application deadline: May 16, 2014
  • Notification of decision: Within nine weeks of the application deadline
  • Funding per award: up to $5,000

Table of Contents

  1. Description
  2. Available Funds
  3. Eligibility
  4. Allowable Costs
  5. Review Process and Evaluation
  6. How to Apply
  7. Conditions of Funding
  8. Contact Information

1. Description

A commitment to knowledge translation (KT) is at the core of the CIHR Institute of Gender and Health (CIHR-IGH) mission to support research excellence regarding the influence of gender and sex on the health of women and men throughout life and to apply these research findings to identify and address pressing health challenges. CIHR has defined KT as a dynamic and iterative process that includes the synthesis, dissemination, exchange and ethically-sound application of knowledge to improve the health of Canadians, provide more effective health services and products and strengthen the healthcare system. For more information on KT at CIHR and KT resources, please see About KT.

The objective of the Gender, Sex and Health Trainee KT Supplement is to support trainees to undertake KT relevant to IGH's mission. KT initiatives eligible for this opportunity must directly advance the translation of research that is led by the applicant as part of a graduate thesis or postdoctoral project and that has a substantive focus on gender and/or sex and health. "Substantive" means that gender and/or sex are an integral aspect of the applicant's the research question(s) and research design. For information on integrating gender and/or sex into research designs, please refer to the CIHR Gender, Sex and Health Research Guide and the IGH Gender, Sex and Health Research Casebook.

KT activities may either foster the engagement of knowledge users in the research process (integrated KT) or communicate findings from a completed research project to knowledge users (end-of-grant KT).This supplement is worth up to $5,000.

Proposed KT initiatives must be appropriate for the scope of this supplement and the degree of generalizability of the research findings. Publications in traditional subscription-based journals or conference presentations for academic audiences are not eligible for this supplement. Trainees seeking funds for conference travel should consult IGH's Institute Community Support Program page.

Applicants who are proposing integrated KT activities must clearly demonstrate knowledge user engagement with their project and justification must be provided for the appropriateness of all knowledge users identified in the application. The level of engagement by the knowledge user(s) within the project may vary in intensity and complexity and must be detailed in a letter of support.

Potentially relevant end of grant KT activities for this supplement may include, but are not limited to:

  • Web-technology to foster dialogue/linkages or disseminate results, including websites, webcasts, or web-conferencing;
  • Development and distribution of arts-based KT, including videos and other creative mediums;
  • Production and distribution of written materials in specialized formats;
  • Development and dissemination of plain language summaries for specific audiences;
  • Development and distribution of other novel KT products;
  • Publication of scientific papers in open access journals;
  • Face-to-face events that bring together researchers and knowledge-users;
  • Language translation to meet the needs of target audience(s);
  • Publications in open access journals (see CIHR Open Access Policy); and
  • Any combination of above or other related activities.

The above list is not prescriptive or exhaustive and applications for these types of activities may not necessarily be more successful than for activities not captured here.

Applicants unsure about the eligibility of an activity should contact IGH for more information.

2. Available Funds

The maximum amount for a single award is $5,000. IGH's contribution to the amount available for these awards is subject to availability of funds voted annually to CIHR by parliamentary appropriations, and the conditions that may be attached to them. The number of awards given per competition will be affected by the above factor as well as the number and quality of applications.

3. Eligibility

To be eligible for this award, applicants must be:

To be eligible for this supplement, the proposed KT initiative must:

  • Translate research that has a substantive focus on gender and/or sex and health and is led by the applicant in fulfillment of a graduate thesis or postdoctoral project.

4. Allowable Costs

  • Costs associated with the production of multi-media modes of communication, including website design, audio-visual production, webcasting, or graphic design;
  • Costs to support dissemination, including printing of written materials and postage;
  • Language translation as needed to meet the needs of target the target audience(s);
  • Costs associated with virtual and face-to-face events such as audio-visual equipment, venues, and travel; and
  • Open access publication fees.

Other expenses related to knowledge translation may be eligible. Applicants unsure about the eligibility of specific expenses are encouraged to contact IGH prior to submitting their application.

Applicants must provide a clear budget justification for the amount of funding being requested, including detailed estimates of all costs. Estimates should be substantiated with quotes where appropriate.

5. Review Process and Evaluation

Applications will undergo an initial assessment by IGH staff to ensure that they are both eligible and complete. Only eligible and complete applications will proceed to the application review stage.

Applications will be assessed according to the following criteria:

  • Clarity and alignment of the proposed KT initiative with the scope and objective of this supplement (i.e., to support trainees to undertake KT relevant to IGH's mission).
  • Appropriateness and adequacy of the KT plan for achieving the anticipated outcomes.
  • Perceived ability of the applicant to carry out the proposed KT initiative.
  • Appropriate budget and justification for amount requested.

The evaluation committee is typically composed of IGH staff, Institute Advisory Board members and other researchers in the field of gender, sex and health research. IGH will notify applicants of the competition results by email.

6. How to Apply

  1. Create a cover page for your application with the following information:
    • Name
    • CIHR PIN
    • Email
    • Level of studies
    • University
    • Department/program of study
    • Name of supervisor
    • KT plan title
    • Total amount requested
    • Project start/end dates
  2. Complete the Institute Community Support (ICS) application form [ PDF (626 KB) ] according to the following instructions:
    • Complete Section 1. Note: If you do not have a CIHR Personal Identification Number (PIN), please visit the Register with CIHR web page.
    • Indicate "Gender, Sex and Health Trainee KT Supplement" in Section 2 a). Note: Do not complete other items in Section 2.
    • Do not complete Section 3.
    • Complete Section 4.
  3. Construct a KT plan. Adhering to the structure and headings prescribed below, build a KT plan that clearly addresses each of the questions/instructions outlined in each section. Your plan must be written in plain language understandable to a multidisciplinary audience and be double-spaced, paginated and in a 12-point font. The word limit is 1,000 words (not including a bibliography, if applicable); text in excess of this limit will not be reviewed.

    It is recommended that all applicants consult the Guide to Knowledge Translation Planning at CIHR: Integrated and End-of-Grant Approaches for guidance in KT plan development.

    KT plan components:

    1. Title
      • Assign a title to your KT initiative
    2. Synopsis of research
      • Describe the graduate thesis or postdoctoral project linked to your KT initiative. How is this work substantively focused on gender, sex and health? What is the significance of your research in the context of the literature?
    3. KT activity description and rationale
      • Briefly describe what you are planning to do. What is your KT process (integrated KT or end-of-grant KT)? What are the activities and products involved? Why is this KT initiative important?
    4. Knowledge users
      • Identify, describe and justify the specific target audience(s) for your initiative. On what basis have you identified this/these group(s) as the appropriate target audience(s)?
    5. Goals
      • Describe and justify your KT goal(s) for each audience(s). What do you want to achieve? Specify if goals differ per audience. How did you determine that these are important and feasible goals for your audience(s)
    6. Methods
      • Detail and justify the KT methods/strategies you will use to achieve the stated KT goals for each audience(s). Specify if they differ per audience. Why are these the most appropriate methods to achieve your goals for each audience(s)?
    7. Outcomes
      • Describe what your KT initiative will accomplish. What outcomes do you expect? Identify at least 3 indicators of success you can feasibly report on to document the outcomes of your initiative.
    8. Timeline
      • Provide start/end dates for your project and identify time periods that correspond to your planned activities. (Note: funded projects must be completed by December 31, 2015 as per the conditions of funding, but your start/end dates within that period are changeable).
  4. Create a budget for your proposed KT initiative. The budget must itemize each cost associated with the initiative and provide a detailed justification for each item. Quotes and sources for estimates should be provided to substantiate costs where warranted. The amount awarded to successful applicants will not exceed the total amount indicated in the budget.
    • Applicants must declare whether they hold or have applied for any additional sources of funding to support the proposed KT initiative, including in-kind support. These sources of support must be specified in the budget.
  5. Create an applicant CV (3 pages maximum). This can be formatted as a Word document. This competition does not require completion of the Common CV.
  6. Obtain a transcript (unofficial transcripts are acceptable) for your current or, in the case of postdoctoral fellows, your most recent program of study.
  7. Obtain a signed letter of support (2 pages maximum) from your primary supervisor for the thesis or postdoctoral project linked to the proposed KT initiative. This letter should address both the quality of the research to be translated and your capacity to undertake the proposed KT initiative. The letter of support can be included with your application package or sent directly to IGH by your supervisor. It can be an electronic document on official letterhead or an email sent directly from your supervisor's institutional email address.
  8. If applicable (if your project is integrated KT), include a signed letter of support from a primary knowledge user collaborating on your project describing: their role and their precise degree of involvement in the project; amount of time committed to the project; cash and/or in kind contribution; and a description of how they intend to use the results of this research project.
  9. If applicable, provide proof of article acceptance in an open access journal. If your application is to support open access fees for publication you must provide a copy of correspondence from the journal indicating your manuscript has been accepted.
  10. Email your application to: angela.hold@ubc.ca. Receipt of emails will be acknowledged.

A complete application consists of:

  • A cover page
  • A signed ICS form
  • A KT plan
  • A budget
  • An applicant CV (3 pages maximum)
  • A transcript for your current or, in the case of postdoctoral fellows, your most recent program of study
  • A letter of support from your primary supervisor (2 pages maximum)
  • A letter of support from a primary knowledge user collaborating on your project, if applicable
  • Proof of open access journal acceptance, if applicable

Late applications or applications with missing documents will not be accepted. Applicants are responsible for ensuring the completeness of their applications.

7. Conditions of Funding

Funded KT initiatives must be completed by December 31, 2015.

Recipients of this supplement are required to:

  • Provide IGH with a final report on the outcomes of the KT initiative suitable for publication in IGH communications products and/or the IGH website. IGH will provide recipients with a final report template;
  • Provide IGH with a copy of any products created as part of the funded KT initiative, such as print materials, videos, website links, and so forth;
  • Acknowledge the support of IGH in all materials, including open access publications, and, where appropriate, include the CIHR logo. IGH will provide successful applicants with official logos and guidelines for acknowledgement.

Contact information

For questions about this opportunity contact:

Kimberly Mageau 
Project Officer
CIHR Institute of Gender and Health
Tel.: 613-941-4328
Email: kimberly.mageau@cihr-irsc.gc.ca

Past KT Award recipients