Video Transcript - CCV Tips and Tricks for CIHR Applicants


Welcome to the Canadian Common CV training for CIHR applicants. Today, we will go over a few of the tips and tricks for successful CV creation.

Lesson Objectives

Upon successful completion of this lesson, you will be able:

  • To identify and select the appropriate CIHR funding CV
  • To explain the meaning of a green checkmark;
  • To customize and select your data;
  • To explain the importance of data validation;
  • To submit your CV to CIHR;
  • And, finally, to understand why timing is important.

What is the Canadian Common CV?

What is the Canadian Common CV or CCV?

It is a web-based application that provides researchers with a single, common approach to gathering CV information required by federal, provincial and not-for-profit research funding organizations.

CCV Renewal

On June 19, 2012, the renewed Common CV application was released to applicants. Where possible, data from the previous version of the Common CV has been migrated to the new version. If you hold a CCV account, you should verify the migrated data and edit or add information, where necessary.

CIHR FO and Funding CVs

The CIHR funding opportunity will stipulate what type of funding CV to be submitted.

There are three funding CV types in CCV that are relevant to CIHR applicants: the Registration CV, the Academic CV, and the Knowledge User CV.

You may submit a personal CV (one that is not created in the CCV application) as a PDF attachment directly in your registration or application (if stipulated in the funding opportunity).

Green checkmark: What does it mean?

What does a green checkmark mean?

A green checkmark indicates that the data selected meets the requirements. For example, if the funding CV requires that you select three publications and three publications have been selected, then a green checkmark will be displayed.

It is important to note that the CCV will pre-populate data based on the common dataset (regardless of the funding source or CV type selected).

However, you may find that the data selected may not be the most appropriate choice. For example, if CIHR requires that you list three biomedical publications and the last time that you entered the CCV you selected three social science publications, then CCV will prepopulate these publications and indicate a green checkmark. In this case, you will need to unselect the three social science publications and select three biomedical publications.

You must verify your data every time to ensure that the data selected meets the requirements in the CIHR funding opportunity.

So many choices...

As previously mentioned, the CCV automatically populates the CIHR funding CV based on the last selections that you made from the common dataset (and not based on the funding source or CV funding type).

There are two implications to this:

  • First, the data that you select in one funding CV will be used "as is" for all other funding CVs (regardless of the funding source or funding CV type). This means that if you previously created a CV for another agency, and now create an application CV for CIHR, the data that is automatically populated in your application CV will be the same as the data that you had selected in the CV for the other agency. The automatically populated data may be correct for both funding CVs or it may not. So, you will need to verify your selections.
  • The second implication is that if you alter your selections from one funding CV type to another, you will need to verify your selections every time to ensure that correct information is being provided. For example, if you created a registration CV in January and then modified your selections when you created an application CV in March, then you will need to verify and possibly modify your selections when you create a second registration CV in June.

Remember that your data selections are based on the last modifications that you make to the entire common dataset and not based on the funding source or funding CV type. So you should always validate your information.

Making the right choice...

In order to make the right choice for the funding opportunity, you should verify your selections.

If they are not the correct choice for the funding opportunity, then you will need to unselect the data and select the correct data.

If you are missing information, you can either enter new data or edit existing data to provide additional information.

If the information is incorrect or no longer valid, you can either edit it or you can delete (or trash) it. Unlike unselecting data which retains the information in the common dataset, the "trash" function will permanently delete your data from the common dataset, so be sure that you really mean to delete your information.

Finally, you should always verify that the data selected is the most appropriate for the funding opportunity. Every...single...time.

Before submitting your CIHR CV...

Before pressing the Submit button, you should preview your CV. Then, you should confirm that the CV meets the requirements of the funding opportunity.

Remember that a green checkmark indicates that data is valid for the funding CV type. It does not mean that the data selected is necessarily the appropriate choice for the funding opportunity.

Submit your CV to CIHR

There are three simple steps in submitting your CV to CIHR:

  • First, once you have previewed and verified your CV, submit it in CCV.
  • Second, record your CCV confirmation number. It is available on screen when you submit your CV or in the header of the PDF version of the submitted CV.
  • Lastly, enter your CCV confirmation number in ResearchNet when you add participants to your registration or application.

Note: The CCV retains submission details including the CCV confirmation number, the PDF of the submitted CV, the date and time when you submitted the CV, and the funding source. You can access this information by clicking History on the CCV navigation bar.

Timing is important

Remember that timing is important.

Do not wait until the last minute.

We recommend that you submit your CV at least 1 hour prior to submitting your registration or application to CIHR.

Lesson recap

Now, to recap. What did we cover in this lesson?

We discussed some tips and tricks for identifying and selecting the appropriate CIHR funding CV type.

We examined how you can customize your CV data by entering, selecting, unselecting, editing and deleting information. We discussed why you should verify your CV data to confirm that it meets the CIHR funding opportunity. Do not assume because you have a green checkmark that the most appropriate data is selected.

We went over the process for submitting your CV in the CCV, recording your CCV confirmation number, and entering the CCV confirmation number in your CIHR registration or application.

Finally, we discussed why you should not wait until the last minute to submit your CV to CIHR.

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