Video Transcript - What's New in CCV for CIHR Applicants

Welcome

Welcome to the Canadian Common CV training for CIHR applicants. Today, we will go over what's new in the CCV application for previous CCV users.

Lesson Objectives

Upon successful completion of this lesson, you will be able to explain what's new in the CCV application for previous CCV users, including changes to the funding CV types, the new selection process, the new requirements for data entry, and the changes on how your CV is submitted to CIHR.

Funding CV Types

In the previous version of the CCV, whenever you were making changes to a CV you were essentially starting from scratch.

In the new version, you enter your data into a common dataset that you can then select from (as required). This means that you will have less data entry and can recycle your data for different CVs, which will save you time and effort.

The information that had been previously entered in CCV will be migrated. However, it should be verified and modified as necessary to ensure accuracy.

CIHR CCV Funding CVs

There are now three funding CV types that are relevant to CIHR applicants:

  • The first one is the Registration CV. It contains the same data as the existing registration CV.
  • The second funding CV is the Academic CV – previously called the "Application CV." Again, this CV contains the same data as existing application CV (except for a few data entry exceptions, including expertise, contribution, publication and leave of absences). It is used by nominated principal applicants, principal applicants and co-applicants.
  • The third funding CV is the Knowledge User CV. It contains the same data changes as the Academic CV; however, it is tailored to meet knowledge user community requirements. It is used by primary knowledge users and knowledge users.

Selection requirements

In the previous version of CCV, you had to enter data. If you did not want certain information to appear in your CV, you had to delete it. If you needed it later, you had to re-enter the data, which was a waste of time and effort.

In the new version, you can enter, select and unselect data which will then still be available for future use. If you do decide to delete data, rather than unselecting, it is permanently deleted from the common dataset.

Data entry requirements

Previously, you had to create PDFs of your different contributions (including publications and leaves of absence) in the Common CV and attach the PDFs to your applications in ResearchNet.

Now, you will be entering information for the past 5 years as structured data into the Common CV and the data will be imported into ResearchNet when you submit. Again, this should save you time and effort as you will only need to enter the data once and select the appropriate data as required.

Contributions

As previously mentioned, you will now be entering your contributions as structured data in CCV. The contribution types include presentations, interviews and media relations, publications, and intellectual property. (Leaves of absence are no longer considered as contributions and are now entered in the Employment section of CCV.)

In recognition of the potential burden to enter all of your contributions as data at one time, CIHR is phasing in the requirement for all contributions to be entered as data. For now, please enter at least five contributions (across all contribution types) as data, preferably those that you consider the most significant. The remaining contributions published in the last five years may be provided as an attachment in ResearchNet as part of the application for funding.

Publications

Previously, your publication list and actual publications were submitted as attachments in your application.

You will now be required to enter your publication information as structured data in CCV. To save you time and effort, there are links to PubMed and university systems which should simplify the data entry of your publications. For example, you can enter your PubMed ID to import citation information about your publication from PubMed.

Note that if the funding opportunity requires it, you may still need to attach your actual publications to your application.

Leaves of absence

In the past, leaves of absence were included in the Interruptions and Delays subsection under Contributions. You needed to create a separate PDF in the CCV and submit it as a "contribution" attachment in ResearchNet.

Now, you may enter your leaves of absence as structured data in the Employment section of the CCV and the information will be imported into ResearchNet when you submit.

Submission requirements

In the past, you had to attach a PDF version of your CV and the CVs of other participants to your registration or application.

Now, when you save and submit one or more CVs, CCV will generate a unique CCV confirmation number for each. You then have only to enter your CCV confirmation number and those of the other participants in ResearchNet.

If you have multiple CCV confirmation numbers, you may enter any of the CCV confirmation numbers into your registration or application. ResearchNet will validate that the CCV confirmation number submitted is the correct funding CV for the funding opportunity. Once it is validated, ResearchNet will incorporate the CV information into your registration or application.

Note that you will not be able to preview the PDFs of the CVs in ResearchNet, you will only be able to see the CCV confirmation number for each participant.

Cannot validate CCV confirmation number

It is possible that your CCV confirmation number cannot be validated when entered into ResearchNet. There are several reasons why this may happen.

Note: If it is your information that is incorrect, follow the instructions below. If the information that is incorrect belongs to another participant, contact him or her to get the correct information and update ResearchNet as required.

Now, the first reason that you may not be able to validate your CCV confirmation number may be because there is a delay in CCV and ResearchNet system communication. In this case, you should come back later to re-enter your CCV confirmation number in your application in ResearchNet.

The second reason may be that the funding CV type that you submitted may not be the one required in the funding opportunity. For example, the funding opportunity may stipulate that a Registration CV be submitted and the CCV confirmation number that you provided is for an Academic CV. To correct this, access CCV and select the appropriate CCV confirmation number for the CV type. Then, enter the correct CCV confirmation number in ResearchNet.

The third reason may be that the funding CV type does not match the role for the participant. For example, the participant role is knowledge user and the CCV confirmation number entered is for an academic CV. To correct this, access CCV and select the appropriate CCV confirmation number for the CV type. Then, enter the correct CCV confirmation number in ResearchNet.

The fourth reason may be that the funding CV template was updated and the CCV confirmation number that you entered is for an older version of the CV. For example, the academic CV that you created last year may not be valid this year. In this case, access CCV, select the CV funding type, make the necessary updates and submit the CV in CCV. Then, enter the new CCV confirmation number into your application.

The final reason may be that the CCV confirmation number submitted does not belong to the PIN of the individual that you provided in ResearchNet. In this case, confirm that the PIN and CCV confirmation number belong to the participant listed in your registration or application.

Lesson recap

Now, to recap. What did we cover in this lesson?

We discussed what's new in the CCV application for previous CCV users, including what you need to do:

  • To identify and select the appropriate CIHR funding CV;
  • To enter, select and unselect data (instead of deleting data);
  • To enter structured data in CCV instead of PDF attachments in ResearchNet; and
  • Finally, to submit your CV to CIHR by entering your CCV confirmation number in your application and/or registration.
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