Video Transcript - More CCV Tips and Tricks for CIHR

Welcome

Welcome to the Canadian Common CV training for CIHR applicants. Today, we will go over a few additional tips and tricks for successful CV creation.

Lesson objectives

Upon successful completion of this lesson, you will be able:

  • To handle the initial upload delays
  • To keep your CV submissions
  • To print copies of your CVs
  • To deal with bilingual fields
  • To enter data for certain criteria for the past five years
  • And, finally, to select the generic CV or the funding CVs for optimal data entry.

Delay with initial upload

When you first access your CV, there may be a delay of 15 seconds to a minute for the initial upload of the CV. This delay is caused by the Canadian Common CV ensuring that your data is validated and the actual processing time is based on the size of your CV.

However, once the CV data is loaded and validated, the navigation and other functionality will run smoothly.

Submission history

You can access all your submissions for the past two years through the History option. However, submissions older than two years will be purged from the system.

If you need to keep submissions older than two years, you will need to download and save them, or print them for your own records before they are purged from the system. We recommend that you print a copy of your CV for your own records before or just after you submit it to CIHR.

Print your CV

There are two ways to print a copy of your CV:

  • First, prior to submitting your CV, you should preview a draft PDF version of the CV. You can print this copy but be aware that this draft version will not include the CCV confirmation number. Once the CV is submitted, the “draft” label will be removed and the CCV confirmation number will appear on the CV.
  • Second, you can access the History tab to view the list of all submitted CVs (which will include the PDF of the submitted CV). Open the PDF and print the file. This version will include the CCV confirmation number.

Enter language-specific data in bilingual fields

When there are bilingual fields, the data from one language will not appear in the other language’s fields. If you work exclusively in one language (e.g., English), this should not be a problem. Just complete all the fields in one language, then generate your CV in that same language.

However, if you choose to create CVs in both languages, you need to be aware that if you enter your English data into the English bilingual fields and leave the French bilingual fields blank, you will not have errors in the English version of your CV but there will be errors (e.g., missing information) in the French version of the CV.

But don’t despair. There are at least three different ways to work in both languages:

  • First, if you access a section and it has the Show Bilingual Fields button (in the English interface) or the Afficher les champs bilingues button (in the French interface) at the top of the page, simply click the button to see the fields in both languages and enter the data into the appropriate fields.
  • Second, if you work initially in one language and then switch to the other language, the Common CV application will flag all sections and fields that are missing information with a red X. You only need to access the sections that are missing information and enter the data into the bilingual fields.
  • Third, when you attempt to submit your CV, the Common CV will use the language in which you are submitting your CV to verify that all required bilingual fields are complete. For example, if you are submitting in French, the Common CV verifies that all required French fields are populated.

Date field restrictions: Only the last 5 years count

Based on the funding opportunity, CIHR has placed restrictions on several date fields.

Be aware as you organize your materials for entry within the CCV that you only need to provide data for the last five years for many of the activities, contributions and memberships. In all cases, if you enter data for a date that is not valid, the system will provide an error message.

Generic CV versus Funding CV

As many CCV users already know, there are significant differences between the generic CV and the individual funding CVs.

The most obvious is that it is faster to enter data into the generic CV than it is to enter the same data into the individual funding CVs. The reason for this is that the generic CV has less validation (or system rules) against which the data that you enter is verified. When you are time-crunched, this is a big advantage.

However, there is a significant downside to the increased performance. Because there is less validation in the generic CV, there may be some data that you are entering that will not be valid when you go to create the individual funding CVs. For example, many of the contribution fields in CIHR’s funding CVs have a restriction that only contributions made in the past five years are valid. If you spent the time to enter 50 publications into the generic CV, you may very upset to discover when you go to create your CIHR Academic CV that only those publications for the past five years will have a green checkmark, and you will then have to unselect all those for the previous years. Basically, if you complete the generic CV, you will be adding more data than is needed in the CIHR funding CV.

We strongly encourage you to create your CV by selecting the appropriate CIHR funding CV (and not the generic CV). This will focus your efforts on completing only those data elements needed to apply to CIHR, and will avoid any extraneous data entry in the generic CV that is not required by CIHR.

Lesson recap

Now, to recap. What did we cover in this lesson?

We discussed why there are delays with the initial upload.

We discussed how the Canadian Common CV retains CV submission history for up to 2 years. If you wish to keep your CV submissions beyond this timeframe, you will need to either save and download a copy or print a copy before the information is purged from the system.

We discussed two ways to print copies of your CVs.

We provided some strategies for dealing with bilingual fields.

We went over the requirements for entering data for the past five years for some activities, contributions and memberships.

Finally, we discussed some advantages and disadvantages with entering data in the generic CV and funding CVs.

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