Foundation Grant – Stage 1 Application Instructions

General Application Process

  1. Applications must be submitted by applicants using ResearchNet.
  2. It is the responsibility of the applicant to ensure that their application is complete prior to its submission to CIHR.
  3. Applications must be submitted on or prior to the deadline posted on ResearchNet. CIHR cannot legally accept an application until the "Consent and Submit" section is completed as part of the submission process.
  4. Please note that this competition will use the eApproval process. Make sure to check with your institution to determine if there are any internal deadline dates.
  5. This document provides general instructions regarding the Foundation Grant Stage 1 Application, but does not necessarily contain all information required to complete this application. Please ensure that you also read the Funding Opportunity Details, and become familiar with CIHR funding policies.
  6. If you are experiencing technical difficulties with your account, or if you have any questions regarding the CIHR-specific content on ResearchNet, contact us Monday to Friday, 7:00 a.m. to 5:00 p.m. ET, and until 8 p.m. ET on deadline days.

    support@cihr-irsc.gc.ca
    1-888-603-4178
    613-954-1968

Supporting Resources

Tasks required for completing a Foundation Grant application

Important Note:

Information collected in your registration and Stage 1 application will be used to match the most appropriate expert reviewers to individual applications. This information will be provided to reviewers to declare their conflicts of interest and level of expertise, also known as ability to review.

A. Complete a Canadian Common CV

Program Leaders will be required to complete a CV template designed specifically for Foundation Grant competitions (Foundation Grant CV). To complete a CIHR Foundation CV:

  1. Log in to the Canadian Common CV system.
  2. Select "CIHR" in the Funding Source field, and select the appropriate CV type (CIHR Foundation CV).
  3. Enter data in each of the required sections, and click "Done" when finished each section. Validation is performed automatically, and if there are any errors, they will be displayed in each section. For more information on how to complete a Foundation CV, please read the Foundation CV - Quick Reference Guide.
  4. Once complete, click "Submit". A CCV confirmation number will be generated in the status message, and will also be located at the top of the CV PDF document. Record this confirmation number as it will be needed to link the CV to any research applications in ResearchNet.
  5. If you wish to make changes to your Common CV after it has been linked to an application, you must repeat the steps described above. This will generate a new CCV confirmation number, which must be updated in ResearchNet.
  6. You can preview your CCV in ResearchNet by clicking on "Preview" on the Tasks page.

Note: During peak periods, there can be a delay between the time that you submit the CV and when ResearchNet is able to validate it. It is highly recommended that you complete and submit your CV well in advance of the competition deadline.

B. Complete the ResearchNet application

Task 1: Identify Participants

This task collects information on all Program Leaders involved in the research proposal and the institution or organization that will receive funds should the application be successful.
1.1 Participant Information
  • The applicant that initiated/opened the registration in ResearchNet is identified as the Program Leader - Administrative Coordinator for the application;
  • Other Program Leaders identified at registration will automatically have access to the application in ResearchNet;
  • All Program Leaders must complete the following:
    • Enter the CCV confirmation number of their Foundation CV;
    • Enter their career contributions;
    • Consent.
  • Please note that all Program Leaders will have access to the application on ResearchNet in order to allow each Leader to contribute equally to the application.
  • Only the Program Leader - Administrative Coordinator has the functionality to submit the Stage 1 application.
  • The Program Leader - Administrative Coordinator will have to wait for all other Program Leaders to complete their relevant sections of the application before submitting the Stage 1 application.
  • No other participants may be added to the application at this stage.
1.2 Career Contributions

Each Program Leader will be asked to complete a Career Contributions table that identifies the total number of contributions achieved by the individual throughout their career.

Publications
  • Please include all published publications under the relevant sections (e.g., journal articles, books, etc.). Please do not include publications that are in-progress or that have been submitted. Conference publications can take the form of a published abstract, poster, or paper.
Supervisory Experience

Please indicate the total number of students who you have supervised over your career (including those you are currently supervising). The numbers should reflect only those where you have contributed to the individual’s development in a meaningful way (e.g., acted in the role of supervisor or co-supervisor).

  • Other: Individuals who you have supervised who do not fit in the above categories (e.g. undergraduate students, volunteers, summer students, etc.).
  • Examples of Knowledge Users: policy makers, patients/care-givers, health-care professionals, private sector partners, etc.
Intellectual Property

Please indicate the total number of intellectual property you currently hold and/or have developed throughout your career.

1.3 Additional CV Information - Leave

Applicants that have taken leaves of absence in the past seven years, as denoted in their CCV, (e.g., parental, bereavement, medical, or administrative leave) may include a PDF document (no page limits) to supplement the publication information included their CCV. Whatever length of time an applicant has taken off from research in the past seven years is the amount of time that they may include in the attachment.

1.4 Consent

All Program Leaders on the application must agree to General Conditions and Consent to Disclosure of Personal Information before the Program Leader - Administrative Coordinator can submit the application to CIHR. Note that the Program Leader - Administrative Coordinator of the application will consent in Task #7.

Task 2: Enter Proposal Information

Title

Your title is the way that CIHR identifies your research program. The title you chose at Registration can be modified if required.

Institution Paid

Enter the Institution that will administer the funds for your program of research. It is recommended that the Institution Paid be the Program Leader - Administrative Coordinator’s Institution.

Please note that prior to submitting your completed application, the Institution Paid will have access to view a limited number of application fields while your application is in progress.

Certification Requirements

If you are awarded a grant, the necessary certification requirements must be met in accordance with policies on ethical conduct of research. Relevant policies:

In order to carry out the proposed research in this application, is an exemption from Health Canada under Section 56 of the Controlled Drugs and Substances Act required?

Indicate if your proposed research is such that an exemption from Health Canada under Section 56 of the Controlled Drugs and Substances Act (CDSA) will be required. Consult the Department of Justice website for details regarding Section 56 of the CDSA and the Health Canada website for details regarding obtaining an exemption under Section 56 of the CDSA. This information will be used for reporting purposes.

Does this application propose research involving Indigenous People?

Indicate if your application proposes research involving Indigenous People. This information will be used for statistical purposes only. Any questions or comments may be sent to the Aboriginal Ethics Guidelines mailbox at aeg-lda@cihr-irsc.gc.ca.

Applicants whose proposed research will involve Indigenous People, please consult Ethics of Health Research Involving First Nations, Inuit and Métis People.

Are sex (biological) considerations taken into account in this study?

Indicate if sex (biological) considerations are taken into account in this study. For a guide to sex and gender based analysis, please consult the CIHR website.

Are gender (socio-cultural) considerations taken into account in this study?

Indicate if gender (socio-cultural) considerations are taken into account in this study. For a guide to sex and gender based analysis, please consult the CIHR website.

  • If yes, please describe how sex and/or gender considerations will be considered in your research design (limit of 2,000 characters).

  • If no, please explain why sex and/or gender are not applicable in your research design (limit of 2,000 characters).

Containment Level

Definitions of Levels may be found in the PHAC laboratory biosafety guidelines.

Environmental Impact

Proposals will be reviewed for potential impacts on the environment in accordance with the Canadian Environmental Assessment Act.

Note

The following six elements are to provide CIHR with information on the type of expertise required to review your application.

Descriptors: Please provide keywords which describe your research project and are not captured in the categories below. These keywords should provide CIHR with additional information for assigning reviewers with the appropriate expertise to your application.

Themes: Select a primary theme classification. Indicate up to four theme classifications if the substance of the grant application significantly overlaps more than one theme. Consult the definition of the four CIHR Themes on the CIHR website for more information.

Suggested Institutes: Select a primary CIHR Institute whose research mandate is related to the application's research area(s) and objective(s). Additional Institutes should only be selected if the substance of this grant application significantly overlaps with the research mandate of more than one Institute.

Note

The content in the following three elements was derived from applications submitted to CIHR in recent years. This content will be monitored and may evolve to ensure it continues to reflect the breadth of applications submitted to CIHR. When completing these elements, please select the most appropriate terms for your application and use ‘Other' (when available) and Descriptors, as necessary.

Areas of Science: Select a primary area of science which reflects the research area and objectives in the application. Two additional areas may be selected if the substance of this grant application significantly overlaps with more than one area of science. If more than one area of science is selected, they will be ranked in the order they are selected. Consult the Areas of Science reference document for a complete searchable list.

Methods/Approaches: Select a primary method/approach that will be utilized in the work being proposed. Two additional methods/approaches may be selected if the grant application will utilize multiple methods/approaches. If more than one method/approach is selected, they will be ranked in the order they are selected. If the method/approach you will be using is not listed, please use the 'Other' selection and indicate the method/approach. Consult the Methods/Approaches reference document for a complete searchable list.

Study Populations and Experimental Systems: Select a primary study population or experimental system which reflects the target study population or experimental system in this application. Two additional study populations or experimental systems may be selected if applicable to this grant application. If more than one study population or experimental system is selected, they will be automatically ranked in the order they are selected. If the study population or experimental system you will be using is not listed, please use the 'Other' selection and indicate the study population or experimental system. Consult the Study Populations and Experimental Systems reference document for a complete searchable list.

Task 3: Complete Summary

This research summary will be used to match the most appropriate expert reviewers to individual applications. The research summary is provided to reviewers to declare their conflicts of interest and level of expertise, also known as ability to review.

The applicant(s) are asked to provide a research summary using scientific or technical terms making sure to provide the following information (as applicable):

  • The broad goal(s) of the proposed research and clear linkage indicating how they fit the objectives of the funding opportunity;
  • A brief overview of relevant background information and/or rationale for the proposed research. Information may include the focus and impact of the applicant(s)’ research career;
  • Specific research aims with a brief overview of the methodology that will be used to address each of the research aims;
  • The nature of the core expertise being brought together to address the proposed research. Information may include important collaborations, within or outside of the research community that will be accessed to achieve the outlined research goals;
  • Expected outcomes of the proposed research highlighting the significance of the proposed research and how it will advance knowledge and/or its application to health care, health systems and/or health outcomes.

Note: Your completed summary cannot exceed 3,500 characters (including spaces) or approximately one page. The exact number of characters may vary slightly depending on the type of browser that you are using.

Task 4: Complete Application

Note: Supporting documents, in the form of attachments, are not permitted at this stage.

Provide a clear and concise summary for each of the Stage 1 adjudication criterion outlined below. In addition, please consult the Peer Review Manual - Foundation to obtain additional information on how the application will be assessed by peer reviewers.

Note: You must enter information for each of the following adjudication criteria in the relevant text boxes provided in ResearchNet. The character limits are indicated for each criterion, and the limits include spaces. The exact number of characters may vary slightly depending on the type of browser that you are using. The text boxes will not allow coloured text, tables, figures, or images.

4.1: Adjudication Criteria

The following questions are used by the reviewers to assess these criteria. Please address them in your application.

Criterion 1 - Caliber of the Applicant (75%)

This section is divided into three subsections: a) leadership, b) ability to deliver significant contributions, and c) productivity. The specific requirements for each subsection are outlined below.

The Foundation Grant CV will also be used as part of this assessment. Reviewers are instructed to take into account career stage when assessing the caliber of the applicant.

Through their CV, the applicant will highlight their recognitions, funding history, activities, and contributions that best demonstrate their leadership, significant contributions, and productivity in the context of their research field(s).

Note that while an applicant’s entire career will be considered, the focus of the evaluation will be on recent experiences in order to support the notion that an applicant will likely continue to be of high caliber throughout the tenure of a Foundation grant.

In cases where multiple Program Leaders are applying together for one Foundation grant, the applicants will need to convincingly demonstrate synergy, a history of co-leading research, evidence of joint efforts that resulted in the achievement of tangible benefits and impact, and the co-generation of research output.

Sub-criterion 1.1: Leadership (25%)

Limit: 1,750 characters including spaces / approximately half a page.

The applicant will be asked to highlight their leadership experience. This should include a description that demonstrates leadership in the context of their career stage and field(s) of research, and should also include relevant and recent examples of major projects or research programs that they have led where effective leadership was evident. The applicant will be asked to point to relevant, recent examples in their CV, as appropriate.

Applicants are encouraged to reflect upon the questions being asked of reviewers when completing this subsection. These include:

  • Is the applicant recognized in their field, demonstrating a history of holding influential roles, inspiring others, mobilizing communities and advancing the direction of a field?
  • Has the applicant demonstrated the ability to successfully establish, resource, and direct programs of research, which should include: securing the required resources, ensuring effective collaboration, and/or incorporating knowledge translation strategies?

In cases where more than one Program Leader is named on the application, the assessment will consider the joint leadership of the Program leaders.

Sub-criterion 1.2: Significance of Contributions (25%)

Limit: 1,750 characters including spaces / approximately half a page.

The applicant will be asked to highlight the impact of their contributions on health and health research. The applicant will be asked to highlight and describe the tangible benefits or positive influences of their contributions on health, health care, health systems and or health research. The applicant will be asked to point to relevant, recent examples in their CV(s), as appropriate.

Applicants are encouraged to reflect upon the questions being asked of reviewers when completing this subsection. These include:

  • Has the applicant significantly advanced knowledge and/or its translation into improved health care, health systems, and/or health outcomes?
  • Has the applicant engaged, trained, and/or launched the career paths of promising individuals in research and/or other health-related non-academic fields?

In cases where more than one Program Leader is named on the application, the assessment will consider the joint contributions of the Program Leaders.

Sub-criterion 1.3: Productivity (25%)

Limit: 1,750 characters including spaces / approximately half a page.

The applicant will be asked to highlight both their career and recent productivity, focusing on both the quality and quantity of research outputs. The applicant will be asked to point to relevant, recent examples in their CV(s), as appropriate.

Applicants are encouraged to reflect upon the questions being asked of reviewers when completing this subsection. These include:

  • Has the applicant demonstrated an outstanding level of research outputs in their field based on prior work?
  • Has the applicant's previous work generated high quality research outputs?

In cases where more than one Program Leader is named on the application, the assessment will consider the joint productivity of the Program Leaders.

Criteria 2 - Vision and Program Direction (25%)

Limit: 3,500 characters including spaces / approximately one page.

The applicant will be asked to articulate a compelling high level vision and direction for their research program. This will require the applicant to highlight the goal, overall objective(s), expected outputs/contribution(s) and the significance of the proposed program if the objectives are met.

Foundation grants are meant to be flexible in order to allow the Program Leader(s) an opportunity to innovate, or explore new lines of inquiry. The information requested in this section is not intended to include details of each thematically-linked project within the program of research.

If successful at Stage 1, applicants will be asked to expand on their program of research at Stage 2.

Applicants are encouraged to reflect upon the questions being asked of reviewers when completing this section. These include:

  • Are the vision, goal, overall objective(s), and potential contribution(s) of the proposed research program well-defined and well-articulated in the context of a logical career progression for the Program Leader(s)?
  • Is the vision forward-looking, creative, and appropriately ambitious?
  • Does the vision aim to significantly advance knowledge and/or its translation to improved health care, health systems, and/or health outcomes?

Resource Section: References

Limit: 3,500 characters including spaces / approximately one page.

Applicants may use this space to capture any references or publications cited within the application. A standard reference style is required.

Please note that information included in this section cannot exceed 3,500 characters including spaces. The exact number of characters may vary slightly depending on the type of browser that you are using.

To save space (characters) when referencing publications throughout the application, an indexing system can be used, for example by adding (P1, P2) at the end of each citation and referencing that throughout the application to point to a specific publication.

Task 5: Complete Peer Review Administration Information

This task collects information used for the purpose of peer review administration.

Suggested Reviewers

Suggest a minimum of 5 Canadian and/or foreign reviewers that you feel have the expertise to review your application. CIHR reserves the right to make the final selection of reviewers. You should not suggest reviewers who are in conflict with you or with your work. Consult the Conflict of Interest and Confidentiality Agreement for Peer Reviewers and Peer Review Observers on the CIHR website for more information.

Reviewers to Exclude

Provide the names of individuals who you feel cannot provide an objective review of your application, ensuring that you provide a reason for their exclusion. CIHR reserves the right to make the final selection of reviewers.

Task 6: Preview

Review all components of your application and ensure that every task is completed. If a task is incomplete, you must provide the missing information in order to successfully submit your application. To mark the preview task as complete, every other task must be marked as complete.

Program Leader – Administrative Coordinator only: Review all components of your application and ensure that every participant on the application has completed their required tasks. You will have the opportunity to preview your Full Application Package prior to submitting your application to CIHR.

Task 7: Consent and Submit

All Program Leaders on the application must agree to General Conditions and Consent to Disclosure of Personal Information, presented on ResearchNet, before the Administrative Coordinator - Program Leader can submit the application to CIHR.

Once every task is complete, including the consent, the Program Leader - Administrative Coordinator of the application must review the terms listed, and respond to the questions regarding consent in order to submit the application.

The Program Leader - Administrative Coordinator will then click Send. The application will be sent to the Institution Paid, as part of the eApproval process, and ultimately, to CIHR. Once CIHR receives your application, you will receive e-mail confirmation.

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