Foundation CV – Quick Reference Guide

An important component of the Foundation Grant application is the Foundation CV. The Foundation CV will be completed using the Canadian Common CV (CCV) interface, and will be used to assist peer-reviewers in determining whether an applicant has the necessary skills and experience required to conduct the proposed research described in the grant application. For that reason, all information placed in the Foundation CV should be directly relevant to the grant application.

Please note the following important items related to the CCV and the Foundation CV:

  • In order to ensure consistency across CVs, some of the fields in the CCV have been made mandatory. This may cause a need to include additional information in your CV (which will show up as “errors” in the CCV) when you open the Foundation CV template. Please ensure that you give yourself ample time to update your CV.
  • In order to focus the CV to Foundation Grant adjudication criteria, limits were placed in certain sections. Before you submit your Foundation CV, please ensure that you have selected the relevant entries in each section that you want included in your CV. More information regarding how to select certain entries in different CV sections can be found in the CCV Frequently Asked Questions for CIHR Applicants.
  • In cases where there is more than 1 Program Leader indicated on the application, each Program Leader will be required to link their own Foundation CV to the application in ResearchNet.
  • CIHR would be happy to receive your feedback regarding the Foundation CV. Comments or questions related to the Foundation CV should be addressed to support@cihr-irsc.gc.ca.

Specific Requirements for Stage 1

The purpose of the Foundation Stage 1 application is to assess the caliber of the applicant. For this reason, the CV content should focus on achievements that best demonstrate the applicant’s leadership, productivity, and the significance of their contributions to their respective research fields.

Please note that CV-related attachments (Publication List, Contributions/Activities List) will no longer be allowed in ResearchNet, with the exception of an additional list of publications from applicants who have taken leaves of absence in the past seven years, in order to supplement their CCV information.

Specific Requirements for Stage 2

The purpose of the Foundation Stage 2 application is to assess the quality of the applicant’s research program. At this stage, the CV content should focus on achievements that best demonstrate the applicant’s ability to conduct the research proposed in the application, with a particular focus on the research approach, the quality of the support environment, and the mentoring/training history of the applicant.

Please note that CV-related attachments (Publication List, Contributions/Activities List) will no longer be allowed in ResearchNet and therefore this information needs to be included in the Foundation CV.

  • Publication List: Bulk import is now available in the CCV; therefore, all publications are expected to be included in an applicant’s CV.
  • Contributions/Activities List: A number of sections in the Foundation CV have specific limits; therefore, CIHR feels that it is reasonable to expect applicants to include their relevant activities and contributions in the CCV.

Both the “Most Significant Contributions” and the “Career Contributions Table” are to be completed as “Tasks” within your application in ResearchNet. There is not a place in the CCV to capture this information. The “Career Contributions Table” will be available at both Stage 1 and Stage 2; however, as noted above, the “Most Significant Contributions” task will only be available at Stage 2.

Foundation CV Content and Limits

The Foundation CV consists of six sections. The Personal Information section is used by CIHR staff to allow collection of personal information for administrative purposes. This information will not be shared with peer reviewers. The sections relevant to adjudication/peer-review include Education, Recognitions, Employment, Leaves of Absence/Impact on Research, Research Funding History, and Contributions. Below you will find a brief description of the information required in each of the sections. Please populate each section of your CCV with information that is most relevant to your Foundation Grant application.

Personal Information

Please provide personal information such as Name, Address, and Contact Information. This information will be used for administrative purposes only.

Notes

  • Peer-reviewers will only have access to your name (no other personal information)
Education

Degrees
(No Maximum)

Enter your degrees and diplomas conferred from academic institutions, including the specialization of each degree/diploma, and the start/end dates of your degrees.

Credentials
(Most Relevant – up to 5)

Describe any credentials you have obtained that relate to the caliber of your abilities/accomplishments and/or your ability to successfully achieve your proposed research vision.

A credential is defined as a designation earned to assure qualification to perform a job or task such as a certification, an accreditation, etc. Examples of a credential might include a professional license or a trade certificate.

Recognitions (most relevant – up to 10)

Please list any important acknowledgements, achievements, and/or rewards you have obtained and which are relatable to the caliber of your abilities/accomplishments and/or your ability to successfully achieve your proposed research vision. List the title of the recognition, the organization bestowing the recognition, as well as the effective date.

Recognitions can be filled out based on the following categories:

  • Prizes and Awards (e.g. New Investigator Award, Canada Research Chair, University research Award, etc.)
  • Distinctions (e.g. Membership in professional societies, Board of Directors in professional societies, etc.)
  • Honors (e.g. honorary citizen, honorary degree, Order of Canada, etc.)
Employment

Employment Experience
(No Maximum)

Provide information regarding your current and past academic and/or non-academic work experience. Any non-academic work experience included in this section should relate to the research being proposed in the application.

Affiliations
(Maximum of 1)

Provide information regarding your primary affiliation. CIHR requires this information in order to determine an individual’s primary institution, so please ensure that the affiliation you include here reflects your primary institution and not necessarily your parent institution.

Leaves of Absence/Impact on Research
(No Maximum)

Describe how any leaves of absences from your research activities affected your research program, your productivity, and/or the dissemination of your research results.

Research Funding History

On-Going Grants

Please list all on-going grants that you currently hold as a principal investigator/principal knowledge user, as a co-investigator/co-knowledge user, or as a collaborator. Information will be collected on the organization bestowing the grant, the grant program, the amount of the grant, other investigators involved in the grant, and the funding start/end date.

Note

  • Amounts should be reported in Canadian dollars (CDN$)

Completed Grants
(Last 7 years based on funding end date)

Please list all grants that are now completed, but that have an end date within the past 7 years where you were a principal investigator/ principal knowledge user, a co-investigator/co-knowledge user, or a collaborator. Information will be collected on the organization bestowing the grant, the grant program, the amount of the grant, other investigators involved in the grant, and the funding start/end date.

Notes

  • Amounts should be reported in Canadian dollars (CDN$)
  • The 7 year limit is calculated based on the end date of the grant, not the starting date

Declined/
Under Review

Please do not include funding that you were awarded, but declined, or funding applications that are currently under review.

Contributions

Publications
(Most Relevant – Last 7 years)

Please list your most relevant publications in the form of: Journal Articles, Books, Book Chapters, Reports, Manuals, Clinical Care Guidelines, and/or Conference Publications.

Notes

  • The limit in this section applies across all publications types. The publications you select to submit with your CV can include journal articles, books, book chapters, etc. The combination of publication types you choose to include is at your discretion, but they should reflect the caliber of your leadership and productivity, as well as represent the significance of your achievements.
  • Conference publications should include all presentations where an abstract, poster, or short paper was published in conference proceedings following a peer-review process
  • With the introduction of the Foundation CV, more publication fields have been made mandatory compared to the Academic CV. Therefore, some of your publications may have “errors” due to missing mandatory information. Please note that you will only need to update the publications you would like to submit with your CV. The rest do not need to be updated.
  • Please see the FAQ section for instructions on how to select only certain publication entries to submit
  • Please see the FAQ section for instructions on how to bulk import publications from PubMed and other sources

Intellectual Property
(Most Relevant – up to 10)

Please list your most relevant intellectual property rights in the form of Patents, Licenses, Disclosures, Registered Copyrights, and/or Trademarks.

Presentations
(Most Relevant – up to 25)

Please list your most significant scientific or non-scientific presentations (e.g. invited presentations, lay presentations, presentations to government/policy-makers) that were based on your research and/or knowledge translation activities.

Notes

  • In the co-presenter field, make sure to include your name (if you do not, your name will not show up in the citation in the PDF version of your CV)
  • In the co-presenter field, list the name(s) of any other individual(s) who presented with you, but do not include the names of individuals who might have been involved in the research (e.g. co-author)

Review and Assessment Activities
(Most Relevant – up to 10 of each type)

Please list your most relevant review and assessment activities in the form of: Journal Review Activities and/or Research Funding Application Assessment Activities.

Supervisory Activities
(Most Relevant – Last 7 years)

Please provide information regarding how you have helped to mentor/train future highly skilled health researchers by indicating the individuals you have supervised/co-supervised. Individuals included in this section can include students, trainees, post-doctoral fellows, etc.

Notes

  • It is not possible to include information regarding many categories of clinicians, policy makers, health related professionals, laboratory technicians, and/or visiting researchers who were supervised/mentored by you in this section. CIHR acknowledges the value of these contributions, and would encourage you to include this information in your application under the “Significance of Contributions” criterion. CIHR is working with the CCV to update this section in order to allow it to reflect the supervision of these types of individuals.
  • Do not include students you may have supervised as part of an undergraduate course.
  • Please indicate where the individuals you trained are now. If you do not know, please put “N/A” in the “Present Position” field.
  • With the introduction of the Foundation CV, more fields have been made mandatory compared to the Academic CV. Therefore, some of your supervisory activities may have errors due to missing information. Please note that you will only need to update the entries you would like to submit with your CV. The rest do not need to be updated.
  • Please see the FAQ section for instructions on how to select only certain entries for submission.

Knowledge and Technology Translation Activities
(Most Relevant – up to 10)

Include your most significant Knowledge and Technology Translation activities. Please ensure to provide information regarding:

  • The development of KT approaches for application / uptake / dissemination of research findings
  • Occasions where you have been able to translate your work into the real world
  • Occasions where you have developed prevention / intervention programs based on your research work
  • Occasions where you have created/built spin-off companies based on your research discoveries
  • Occasions where you have developed standards / guidelines / etc. based on your research findings

Notes:

  • Please note that any creation of intellectual property will be captured in its own section, and should not be included here.
  • Please note that any presentations you have given that are related to knowledge translation should be captured under the “Presentations” section.
  • For more information on knowledge translation at CIHR, please read the Guide to Knowledge Translation Planning at CIHR: Integrated and End-of-Grant Approaches.

Memberships
(Most Relevant – up to 10)

Please include the most relevant Committee Memberships that you have held.

Note:

  • The items placed in this section should have direct relevance to your application.

Most Significant Contributions
(Most relevant - up to 5, maximum 3,500 characters ~ 1 page)

* Only relevant to the Stage 2 application.

** Please note that this information will be completed as a task in your application in ResearchNet, and not in the CCV.

Identify a maximum of five (5) contributions that best highlight your contribution to (or activities in) your field of research, defining the impact and relevance of each contribution.

Contributions can take the form of:

  • Publications, presentations, intellectual property, etc.
  • Awards, degrees, credentials, etc.
  • Knowledge translation, policy development, etc.
  • Specialized training, strategic employment positions, etc.

Notes

  • Please make sure to include the following information in your description of each contribution:
    • Position/activity type and description
    • Start and end dates
    • Why the contribution is significant (i.e. relevance, target community, and impact)

The contributions that you choose to share should be directly relevant to the grant application, and should demonstrate how you will contribute to the application at hand.

Career Contributions Table

* Relevant to both Stage 1 and Stage 2 applications.

** Please note that this information will be completed as a task in your application in ResearchNet, and not in the CCV.

Each Program Leader may update the Career Contributions table that identifies the total number of contributions achieved by the individual throughout their career.

Publications

  • Please include all published publications under the relevant sections (e.g. journal articles, books, etc.). Please do not include publications that are in-progress or that have been submitted. Conference publications can take the form of a published abstract, poster, or paper.

Supervisory Experience

Please indicate the total number of graduate students you have supervised over your career (including those you are currently supervising). The numbers should reflect only those where you have contributed to the individual's development in a meaningful way (e.g. acted in the role of supervisor or co-supervisor).

  • Other: Individuals who you have supervised who do not fit in the above categories (e.g. undergraduate students, volunteers, summer students, etc.)
  • Examples of Knowledge Users: policy makers, patients/care-givers, health-care professionals, private sector partners, etc.

Intellectual Property

Indicate the total number of intellectual property (e.g. patents) you currently hold and/or have developed throughout your career.

Please see below for an example of a career contributions table.

If you are experiencing problems, or have more questions, please contact CIHR at support@cihr-irsc.gc.ca or 1-888-603-4178 to request assistance.

Career Contributions Table (completed in ResearchNet)

Item Career Total
Publications
Refereed Articles
Books
Book Chapters
Conference Publications
Other
Supervisory Experience
(Individuals Trained/Mentored)
Post-doctoral Fellows
Graduate Students
Clinicians
Knowledge Users (e.g. policy makers, etc.)
Other
Intellectual Property
Patents
Other
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