How to complete the Equity and Diversity Questionnaire

As announced on May 10, 2018, completion of the Equity and Diversity Questionnaire is now mandatory for CIHR application participants at the full application stage.

Important notes:

  • The Nominated Principal Applicant (NPA) will not be able to submit the application for funding until every participant identified in the "Identify Participants" task has completed the questionnaire (status will change from "Pending" to "Completed"). Note: Collaborators are the only participant type exempted from the questionnaire requirement. Participants identified as Collaborators will not be prompted to complete the questionnaire, and the NPA will not see a questionnaire status for such individuals.
  • Application participants have the option to choose "I prefer not to answer" for each question, but you must select this option (or another option) for each question and save your responses in order for your questionnaire to be marked as complete.
  • If the NPA on the application is an organization, the questionnaire must be completed by selecting the “I prefer not to answer” option for each question.
  • As explained in the Frequently Asked Questions, once you complete the Equity and Diversity Questionnaire, your responses will be retained for future application submissions. The data is tied to your CIHR Personal Identification Number (PIN).
  • The Equity and Diversity Questionnaire must be completed prior to the eSubmission deadline.
  • The Equity and Diversity Questionnaire should take approximately 5 minutes to complete.
  • For more information about the Equity and Diversity Questionnaire, please refer to the Frequently Asked Questions on the CIHR website.

Step-By-Step Instructions

There are two ways to access the questionnaire:

A) Access questionnaire via email link (provided to participants other than the NPA)

  1. Check your inbox for an email with a subject line of Action required: Equity and Diversity Questionnaire/À remplir : questionnaire sur l'équité et la diversité. (Note: Check your spam folder just in case.)
  2. Click on the link in the email to access the questionnaire. If you are unable to click the link, copy and paste the complete link into your browser.
  3. Complete the questionnaire and click on Submit. (Note: For subsequent updates and/or review, please access ResearchNet and follow the relevant instructions below.)

B) Access questionnaire via ResearchNet account (option available to all participants)

If you already have a ResearchNet account:

  1. Login to ResearchNet
  2. Once on your home page, click on your name in the menu bar and select ResearchNet Account Settings from the dropdown menu.
  3. When your profile page opens, scroll down to the Equity and Diversity section.
  4. Complete your questionnaire and click on Submit.

    Please note the following:

    1. Your questionnaire data will be saved to your ResearchNet Account Settings and you can access it at any time for update and/or review.
    2. You are not required to complete the full Equity and Diversity Questionnaire all at once; however, all questionnaires associated with an application must be submitted before the eSubmission deadline.

If you do not have a ResearchNet account:

  1. Go to ResearchNet and click on Register from the Sign-in box located on the right-hand side of the home page.
  2. Fill in and submit the online form that appears on your screen. Once you submit this form, your account will be created immediately.
  3. When your new home page opens, locate your name in the menu bar and click on it to display the dropdown menu. Select ResearchNet Account Settings.
  4. When your profile page opens, scroll down to the Equity and Diversity section.
  5. Once you complete your questionnaire, click on Submit.

Please note the following:

  • Your questionnaire data will be saved to your ResearchNet Account Settings and you can access it at any time for update and/or review.
  • You are not required to complete the full Equity and Diversity Questionnaire all at once; however, all questionnaires associated with an application must be submitted before the eSubmission deadline.

Get Help

For all inquiries please contact the CIHR Contact Centre Monday to Friday, 7:00 a.m. to 8:00 p.m. ET:

Telephone: 613-954-1968
Toll Free: 1-888-603-4178
Email: support@cihr-irsc.gc.ca

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