Quick Reference Guide: How to Complete the CIHR Academic CCV

The purpose of the Canadian Common CV (CCV) is to allow peer-reviewers to determine whether an applicant has the necessary skills and experience in order to conduct the proposed research described in the grant application. For that reason, everything placed in the CCV should be directly relevant to the specific grant application.

The CCV currently consists of eight sections. The Personal Information and User Profile sections are used by CIHR staff to allow collection of personal information and to assign applications to peer-review groups. The sections relevant to adjudication/peer-review include Education, Recognitions, Employment, Research Funding History, Activities, and Contributions. Below you will find a brief description of the information required in each of the sections. Please populate each section of your CCV with information that is most relevant to your current grant application.

Section Name Information Requested
Personal Information

Identification, Language Skills, Address, Telephone, E-mail

Notes

  • Peer-reviewers will only have access to your name (no other personal information).
User Profile

Disciplines Trained in, Research Specialization Keywords, Research Disciplines, Areas of Research, Fields of Application

Notes

  • For Research Disciplines, Disciplines Trained in, Areas of Research and Fields of Application, select the descriptor that most closely describes your research.
  • Use Research Specialization Keywords to provide additional descriptors. This is especially important if the descriptors chosen in other sections are not close matches to your research.
  • The data in the User Profile will be used to assign applications to committees, reviewers, and for statistical purposes; they are also shared with peer reviewers.
Education Describe your Educational Experiences
Degrees

Enter your degree information, the organization where the degree was conferred, and the start/end dates of your degrees.

Notes

  • The supervisor information is mandatory for every degree type, including undergraduate degrees. If you had a 4th year thesis supervisor, you can enter that information. If you did not have a supervisor at all during your undergraduate career, simply enter "N/A".
List of Credentials

A credential is defined as a designation earned to assure qualification to perform a job or task such as a certification, an accreditation, etc. Examples of a credential might include a professional license or a trade certificate.

Recognitions

List recognitions that best highlight aspects of your application. Recognitions can be filled out based on the following categories:

  • Prizes and Awards (e.g. scholarships, fellowships, bursaries, medals, etc.)
  • Distinctions (e.g. Dean's honor roll, membership in professional societies, etc.)
  • Honors (e.g. honorary citizen, honorary degree, etc.)
  • Citations (e.g. Recognition received as a formal expression of praise)
Employment Describe your Current and Past Employment Experiences
Academic Work Experience

Enter your current and past academic work experience.

Non-Academic Work Experience

Enter your current and past non-academic work eperience.

Affiliations

Enter your current Affiliations (can be work and/or non-work related).

Notes

  • Please ensure that your primary affiliation is within an organization where you still hold employment.
  • Where a researcher works at a satellite organization of a parent company (e.g.  Sunnybrook Health Sciences Centre, which is an affiliated research organization of the University of Toronto), the primary affiliation should be the satellite organization.
Leaves of Absence/Impact on Research

Describe how any leaves of absences or delays affected your research activities and/or the dissemination of research results.

Research Funding History

List all research funding held over the past five (5) years.

List all sources of support held as a principal applicant/investigator/ knowledge user, as a co-applicant/investigator/knowledge user, or as a collaborator.

  • Awarded: Grants currently held
  • Completed: Grants that have finished
  • Declined: Grants that were awarded, but were then declined by the applicant (e.g. overlapping funding, etc.)
  • Under Review: Grants applications currently submitted

Notes

  • Amounts should be reported in Canadian dollars (CDN$).
  • The 5 year limit is calculated based on the end date of the grant, not the starting date.
Actvities

Describe your Various Activities over the last five (5) years

Notes

  • The items placed in this section should have direct relevance to your application.
  • CIHR collects information regarding Supervisory Activities, Mentoring Activities, Community and Volunteer Activities, Knowledge and Technology Translation Activities, and International Collaboration Activities.
  • CIHR does not require information regarding Teaching Activities, Administrative Activities, Assessment and Review Activities, or Committee Memberships.
Supervisory Activities

List all students who you have supervised/co-supervised. 'Students' in this section refers to individuals such as undergraduate thesis students, graduate students, and postdoctoral students.

Notes

  • Do not include students supervised as part of an undergraduate course.
  • Volunteers in your lab should go under the Mentoring Activities section.
  • The 5 year limit does not apply to this section. Please include all students supervised over the course of your academic career.
Mentoring Activities

List all students who you have mentored, or contributed services to, in order to provide counsel, guidance, and/or instruction to a protégé.

Notes

  • The 5 year limit does not apply to this section. Please include all students mentored over the course of your academic career.
Community and Volunteer Activities

List all services contributed, unpaid, on behalf of one's locality, social, religious, occupational, or other group sharing common characteristics or interests, but not directly related to your research activities.

Knowledge and Technology Translation Activities

List Knowledge and Technology Translation Activities relating to Business Innovation/Creation of start-up, Citizen/Community Engagement, Consulting/R&D Collaboration for/with Industry, Policy/Regulation Development, Standards Development, and Technology Transfer and Commercialization.

Notes

International Collaboration Activities

International Collaborations can be described as situations where the applicant worked with others outside of Canada on administrative, professional, research, or knowledge translation projects. These activities should be relevant to the application the researcher is submitting with this CV. It would be important to briefly describe the nature of the collaboration and the research project.

Contributions

Describe your Contributions to Research over the last five (5) years

Notes

  • In this section, CIHR is looking for contributions that directly relate to the application you are submitting. This section is not meant to look at the lifetime productivity of applicants; rather, it is simply meant to determine whether or not the applicant has the available knowledge and expertise to carry out the proposed research.
Presentations

List all relevant presentations over the past 5 years where there was no resulting conference publication (e.g. abstract, poster, short paper published in conference proceedings). Examples of these could include guest lectures, invited speaker presentations at a university, lay presentations, local presentations, etc.

Notes

  • In the co-presenter field, make sure to include your name.
  • In the co-presenter field, list any other individual(s) who presented with you, but do not include the names of individuals who might have been involved in the research (e.g. co-author).
Interviews and Media Relations

List all relevant media relation experiences over the past 5 years in the following categories: Broadcast Interviews and Text Interviews.

Publications

List all your relevant publications over the past 5 years in the following categories: PubMed Articles, Journal Articles, Books, Book Chapters, Book Reviews, Dissertations, Reports, Working Papers, Manuals, Online Resources, Clinical Care Guidelines, and Conference Publications.

Notes

  • PubMed and Journal Articles are listed separately simply due to technical necessities of having an import function from PubMed and not for all journal articles. It is only necessary to list your articles once. Use PubMed to list all of your PubMed articles (take advantage of the import function), and all other journal articles can be placed under the Journal Article section.
  • Conference publications should include all presentations where an abstract, poster, or short paper were published in conference proceedings following a peer-review process.
Intellectual Property

List all intellectual property rights in the following categories: Patents, Licenses, Disclosures, Registered Copyrights, and Trademarks.

Notes

  • The 5 year limit does not apply to this section. Please list all intellectual property rights received over the course of your academic career.
  • CIHR is aware that there are pertinent fields missing in the CCV to capture essential information regarding patents and other intellectual property. While this situation is being remedied, please fill in this section as best as you can. The "Patents and Intellectual Property Rights" attachment is another option that can be used to capture this information as opposed to filling it out in CCV.
Notes

Allowed Attachments (attach in ResearchNet):

  1. Most Significant Contributions (one page maximum)
  2. Activities and Contributions (one page maximum)
  3. Patents and Intellectual Property Rights (one page maximum)
  4. Publication List (no page limit)

Notes

  • The CCV-related attachments required/permitted for an application can vary depending on the particular Funding Opportunity.  Please consult the "How to Apply" section of the Funding Opportunity to which you are applying to confirm which attachments are required/permitted for your application.

If you are experiencing problems, or have more questions, please contact CIHR at support@cihr-irsc.gc.ca or 1-888-603-4178 to request assistance.

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