Project Scheme – 2016 1st Live Pilot Registration Instructions
Summary of Changes
Before you begin
Make sure you have read the specific Funding Opportunity details.
Make sure you have the following:
You should only have one ResearchNet account. If you have already accessed ResearchNet, do not register for a new account. Note that all participants must have a validated CIHR PIN prior to initiating the application process on ResearchNet. For more information on validating CIHR PINs, please click on the link above.
General Registration Process
- Registrations must be prepared, finalized and submitted by applicants using ResearchNet.
- Applicants must preview all components of their registration in order to ensure its completeness. This can be done in ResearchNet using the "Preview Registration Materials" task to ensure that all tasks are complete.
- Registrations must be submitted prior to the deadline posted on ResearchNet. CIHR cannot legally accept a registration until the "Consent and Submit Application" section is completed on ResearchNet.
- You do not need to send a paper copy or signature pages to CIHR.
- This document provides general instructions, but does not necessarily represent an exhaustive list of all information required to complete a registration. You should also read the Funding Opportunity details and should be familiar with CIHR funding policies.
- If you are experiencing technical difficulties with your ResearchNet account, or if you have any questions or difficulties in completing the CIHR specific content on ResearchNet, contact us between 8:00 a.m. to 4:30 p.m. Eastern Time:
- Project Biosketch – Quick Reference Guide (for Nominated Principal Applicants and Principal Applicants)
- Project Scheme Co-Applicant CV – Quick Reference Guide
- Interpretation Guidelines: Project Grant Adjudication Criteria (link to come)
- Peer Review Manual – Project Grant (link to come)
Tasks Required for Completing a Project Registration
- The list of all participants must remain unchanged between registration and application; CIHR will not allow participants to be added or removed or roles to be changed once a registration is submitted. This is required to ensure a high quality of reviews, enabling CIHR to secure reviewers with the appropriate expertise for applications within the competition timelines. The list of participants will enable potential reviewers to declare any conflicts of interest.
- The Complete Summary may be changed between registration and application. The summary submitted at registration will be the key source of information used to match prospective applications to peer review expertise.
A. Complete a Canadian Common CV
Nominated Principal Applicants, Principal Applicants and Co-Applicants are required to complete a Canadian Common CV (CCV). If you have previously completed a CCV template, please take the time to update your CV information using the new templates in the Canadian Common CV (CCV) or create a new CCV if this is your first application to CIHR.
The roles you select when identifying participants in ResearchNet (Task 1) will determine which CV type is required for each participant:
- The Nominated Principal Applicant and all Principal Applicants are required to submit a "CIHR Project Biosketch" CV, whether they are an Independent Researcher or Knowledge User.
- All Co-Applicants are required to submit a "Project Scheme Co-Applicant CV", whether they are an Independent Researcher, Knowledge User or a Trainee.
- A CV is not requested for Collaborators.
To complete a "CIHR Project Biosketch" CV or a "Project Scheme Co-Applicant CV":
- Log in to the Common CV (CCV) system, then go to the CV menu on the top left of the page, and select "Funding".
- In the Funding Source field, select "CIHR" from the dropdown menu Select "CIHR Project Biosketch" or "Project Scheme Co-Applicant CV" as the CV Type, depending on your role, and then click "Load".
- Enter data in each of the required sections, and click "Done" when finished each section. Validation is performed automatically, and if there are any errors, they will be displayed in each section. The validation rules follow the requirements set specifically by CIHR.
- The CV data entered in CCV can be viewed in PDF format by selecting "Preview" on the top right of the page. Read through the document to identify any changes that need to be made in CCV before submitting the CV to CIHR.
- Once satisfied with the information and output of the CV, click "Submit". A CCV confirmation number will be generated in the status message, and will also be located at the top of the CV PDF document. Record this confirmation number as it will be needed to link the CV to research applications being completed in ResearchNet.
- The Nominated Principal Applicant will enter the required CCV confirmation number(s) under the "Identify Participants Task" (click "Edit" under the participant in question and input the CCV Confirmation Number where requested).
- If any participant wishes to make changes to their Common CV after it has been linked to an application, they must repeat the steps described above. After the desired changes are made on the CCV website, the new CV will need to be submitted, generating a new CCV confirmation number, which will need to be updated in ResearchNet by the Nominated Principal Applicant.
- The Nominated Principal Applicant can preview CCVs in ResearchNet by clicking on the individual CVs on the Tasks page.
- During peak periods, there can be a delay between the time that you submit the CV and when ResearchNet is able to validate it. It is highly recommended that you complete and submit your CV well in advance of the competition deadline.
For additional information on working with the CCV, including assistance with record selection and instructions on creating CV versions, please refer to the CCV Frequently Asked Questions for CIHR Applicants.
B. Complete the ResearchNet registration
Task 1: Identify Participants
This task collects information on all participants involved in your grant application. Consult the Individual Eligibility Requirements on the CIHR website for more information.
Note: All participants must remain unchanged between registration and application; CIHR will not allow participants to be added or removed or roles to be changed once a registration is submitted.
1.1: Participant Information
- By default, the applicant that initiated/opened the application in ResearchNet is identified as the Nominated Principal Applicant for the application.
- The Nominated Principal Applicant (NPA) is able to add participants to the application in ResearchNet by:
- Entering their validated CIHR PIN:
- If the participant's PIN is not validated, they must login to ResearchNet and select the user tab (name in the top right banner) and select Validate your CIHR PIN.
- Afterwards, the NPA can resume this process.
- Entering their name.
- Entering their role and participant type:
- Entering their CCV confirmation number.
- Entering their validated CIHR PIN:
- All Principal Applicants and Co-Applicants must complete the following:
- Provide their CCV confirmation number to the Nominated Principal Applicant;
- Applicants will be asked to provide their most significant contributions at the application stage.
- There is no maximum number of applicants or collaborators who can participate on a registration.
- There is no limit to the number of registrations an individual can submit as a Nominated Principal Applicant or a Principal Applicant or to which an individual can participate as a Co-Applicant or as a Collaborator, as long as these applications are different. Please see CIHR’s policy on the Application Limits for additional information.
Task 2: Enter Proposal Information
This task collects information related to your research project.
Project Title: Provide a title for your research project. Project titles cannot change between registration and application.
Lay Title: Provide a title for your project that is in a language clear to members of the general public. Lay titles are used by CIHR to inform the public and Parliament about the valuable research supported through public funds.
Lay Abstract: Using language accessible to a lay audience, Principal Applicants will describe the proposed research, indicating how the proposed research can improve personal health, the health of populations and/or the health delivery system. The character limit for the entire task is 2000 characters. This information is used by CIHR to inform the public and Parliament about the valuable research supported through public funds.
Institution Paid: The Institution that will administer the funds for your project. Consult the Institutional Eligibility Requirements on the CIHR website for more information.
Partnered/Integrated Knowledge Translation (iKT) Projects - Special consideration
Is your application for a knowledge translation or commercialization project that includes a partner and/or a knowledge user?
Indicate if your application consists of a knowledge translation or commercialization project that includes a partner and/or a knowledge user. To be deemed eligible for the Partnered/Integrated Knowledge Translation (iKT) Projects - Special consideration, you must answer "yes" to this question and your project must have one of the following:
- A partner and a knowledge user; or
- A partner only; or
- A knowledge user only.
At registration, you must identify at least one Principal Applicant who is a knowledge user as a participant if your project includes a "partner and knowledge user" or "a knowledge user only". Contributing partner(s), if any, must be identified at application stage only. Refer to Task 1 for instructions on how to identify participants, including knowledge users.
At application, you will be required to select one of the options (as indicated above) to identify the type of approach used in your project (partnered and/or integrated knowledge translation). Also, you will be required to identify at least one contributing partner as an Applicant Partner if your project includes a "partner and knowledge user" or "a partner only".
Peer review for applications that are confirmed eligible and validated for the Partnered/iKT special consideration will be integrated into the competition as a whole. However, at Stage 1 of the Project Grant live pilot competition peer review process, applications that are deemed eligible for the special consideration may be assessed by both researcher and knowledge user reviewers. For further information regarding the Partnered/Integrated Knowledge Translation (iKT) Projects – Special Consideration, please consult the Reforms Frequently Asked Questions.
Certification Requirements: If you are awarded a grant, the necessary certification requirements must be met in accordance with policies on ethical conduct of research. Relevant policies:
- Agreement on the Administration of Agency Grants and Awards by Research Institutions
- CIHR Funding Policies
Does this Application Contain a Randomized Controlled Trial?
Indicate if this application includes a randomized controlled trial.
In order to carry out the proposed research in this application, is an exemption from Health Canada under Section 56 of the Controlled Drugs and Substances Act required?
Indicate if your proposed research is such that an exemption from Health Canada under Section 56 of the Controlled Drugs and Substances Act (CDSA) will be required. Consult the Health Canada website for details regarding obtaining an exemption under Section 56 of the CDSA.
Does this application propose research involving Aboriginal people?
Indicate if your application proposes research involving Aboriginal people. This information will be used for statistical purposes only. Any questions or comments may be sent to the Aboriginal Ethics Guidelines mailbox at email@example.com.
Are sex (biological) considerations taken into account in this study?
Are gender (socio-cultural) considerations taken into account in this study?
If yes, please describe how sex and/or gender considerations will be considered in your research design (limit of 2000 characters).
If no, please explain why sex and/or gender are not applicable in your research design (limit of 2000 characters).
Project Descriptors: Provide keywords to describe your research project, the techniques and the methodologies it will employ, and the areas of interest.
Areas of Research: Select the areas of research that best describe your proposal from the list provided.
Classification: Select the classifications that best describe your proposal from the list provided.
Themes: Select a primary theme classification. Indicate additional theme classifications only if the substance of the grant application significantly overlaps more than one theme. Consult the definition of the four CIHR Themes on the CIHR website for more information.
Suggested Institutes: Select a primary CIHR Institute whose research mandate is related to this application's research area(s) and objective(s). Additional Institutes should only be selected if the substance of this grant application significantly overlaps with the research mandate of more than one Institute.
Task 3: Complete Summary
Summarize your research proposal. Please note that your summary cannot exceed one page. The applicant(s) are asked to provide a research summary using scientific or technical terms making sure to provide the following information (as applicable):
- The broad goal(s) of the proposed research and clear linkage indicating how they fit the objectives of the funding opportunity.
- A brief overview of relevant background information and/or rationale for the proposed research.
- Specific research aims with a brief overview of the methodology that will be used to address each of the research aims.
- The nature of the core expertise being brought together to address the proposed research. Information may include important collaborations, within or outside of the research community that will be accessed to achieve the outlined research goals.
- Expected outcomes of the proposed research highlighting the significance of the proposed research and how it will advance knowledge and/or its application to health care, health systems and/or health outcomes.
This research summary will be used to match the most appropriate expert reviewers to individual applications. The research summary is provided to reviewers to declare their conflicts of interest and level of expertise, also known as ability to review.
Note: Your completed summary cannot exceed 3,500 characters (including spaces) or approximately one page. When cutting and pasting text into the text box, the exact number of characters may vary slightly depending on the type of browser that you are using.
Task 4: Complete Budget Information
This task collects information on the estimated budget for your Project Scheme grant.
Total CIHR Requested Amount: Indicate the total amount requested from CIHR for the Research Project for the entire duration of the grant. You need to provide an estimate of what would be required to support your research project and no justification is required at this stage. You may change your budget request at the application stage.
Task 5: Complete Peer Review Administration Information
This task collects information used for the purpose of peer review administration.
Suggested Reviewers for this Application: Suggest Canadian and/or international reviewers that you feel have the expertise to review your application. CIHR reserves the right to make the final selection of reviewers. You should not suggest reviewers in conflict of interest. Consult the Conflict of interest guidelines on the CIHR website for more information.
Reviewers to exclude for this Application: Provide the names of individuals that you feel cannot provide an objective review of your application and add comments specifying why the reviewer should be excluded from this application.
Task 6: Preview
The Nominated Principal Applicant will review all components of the registration to ensure participant information is complete. To mark the preview task as complete, every other task must be marked as complete. The Nominated Principal Applicant will have the opportunity to preview the Full Registration Package prior to submitting the registration to CIHR.
Task 7: Consent and Submit
The Nominated Principal Applicant must review and agree to the General Conditions and Consent to Disclosure of Personal Information terms, presented on ResearchNet, before they can submit the application to CIHR. There are no signature pages required as part of the registration submitted to CIHR.
The Nominated Principal Applicant must click Submit to send the registration to CIHR.
The CIHR deadline time for receipt of all registrations will be 20:00 ET.
Note that application will open on January 19th 2016, after the registration deadline.
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